Executive – Account Receivable

Responsibilities:

1. Customer Account Management

• Create and maintain customer accounts in the ERP system.
• Set up new customer and salesperson accounts, and update changes to salesperson assignments and customer discount rates.
• Monitor customer outstanding balances and follow up on overdue payments to ensure timely collection.
• Update and reconcile customer payments received in the ERP system.
• Prepare and process refunds for customer overpayments.

2. Invoicing and Documentation

• Reprint invoices upon request from the sales team.
• Upload invoices to customers’ online portals and ensure electronic invoices (e-invoices) are issued and delivered to customers promptly.
• Prepare certified true copies of invoices, Delivery Orders (DOs), and Proof of Delivery (POD) documents or courier consignment notes upon customer request.
• Ensure all accounting documents and supporting records are properly filed and maintained for easy retrieval.

3. Accounts Receivable and Reporting

• Prepare monthly accounts receivable aging reports and monitor outstanding customer balances.
• Prepare and process credit notes and debit notes accurately.
• Maintain proper records of customer transactions and payment updates.
• Assist external auditors by providing relevant accounting records and supporting documents during annual audits.

4. Goods Return and Inventory Coordination

• Process product modification requests and coordinate the necessary documentation and updates.
• Prepare and monitor goods consignment reports to ensure accurate tracking of consigned goods.
• Process goods returned by customers and ensure the necessary documentation is completed.
• Handle Goods Return Requisitions (GRRs) for goods exchanges and ensure corresponding inventory or stock records are updated accurately.

5. General Administrative and Operational Support

• Provide backup support for purchasing and goods receiving activities when required.
• Assist with other ad hoc duties and administrative tasks as assigned by the supervisor or management.

Requirements:

Qualifications

• Diploma in Accounting, Finance, Business Management, or a related field.
• Fresh graduates are welcome to apply; relevant working experience in accounts receivable or accounting administration will be an advantage.

Skills and Competencies

• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Experience with ERP systems and accounting software will be an added advantage.
• Good communication and interpersonal skills, with the ability to liaise professionally with customers, sales personnel, and internal departments.
• Able to read, write, and communicate effectively in both Bahasa Malaysia and English.
• Strong organizational skills, attention to detail, and effective time management.
• Able to work independently with minimal supervision and collaboratively as part of a team.
• Responsible, reliable, punctual, and willing to work additional hours when necessary.

Job available

To apply, please click “Quick apply” in Jobstreet.com with your updated resume with attached photo.

 Applications will be reviewed on a rolling basis until the position is filled.

Contact person: Ms Lim

SMC Automation (Malaysia) Sdn Bhd

Lot 36 & 37, Jalan Delima 1/1, Subang Hi-tech Industrial Park, 47500 Subang Jaya, Selangor