Executive Accounts Payable

Job Description - Executive Accounts Payable

Location: Madurai

Department : Finance & Accounts

Role Purpose:

The Executive -Accounts Payable manages the end-to-end Procure-to-Pay (P2P, Iifecycle in Microsoft Dynamics 365 ERP. The role ensures accurate invoice processing, statutory compliance (TDS & GST). reconciliations, and timely month-end closing, while maintaining seamless cross-departmental coordination, The role also includes generation of ageing reports on payment days and posting the payment entries in the ERP System.

Key Responsibilities

• Invoice Processing (P2P)

Process PO & Non-PO vendor invoices in Dynamics 365 with correct GL coding.

Enforce 3-way/2-way match compliance.

Achieve ≤2-day posting TAT with ≥99% accuracy. Resolve discrepancies with Other Division teams.

• Vendor Management & Reconciliation

Perform vendor ledger reconciliations and maintain Supplier Advance Tracker.

Follow up on advances/liabilities and validate PQ with procurement.

Provide GL code confirmations to stakeholders.

• Compliance & Statutory Controls

Ensure accurate TDS deductions and GST ITC availment/non-availment.

Prepare data for Section 195 TDS payments and statutory filings.

• Payment and BRS

Ensuring generation of correct vendor ageing thrice a week.

Posting of accurate payment entries and Travel expense entries.

Preparation of weekly BRS.

Maintenance of Bank details in Vendor Master.

• Month-End Closing & Reporting

Execute AP close activities per calendar.

Generate vendor advance and liability reports.

Publish Tableau dashboards using Dynamics 365 data.

Prepare audit schedules and maintain secure documentation.

• Communication & Coordination

Manage AP mailbox and vendor/internal queries.

Coordinate with Stores, Admin, Procurement, HR to clear payment pipeline blockers.

Requirements:

• Bachelor's/Masters degree in commerce, Accounting, or Finance (B.Com / M.Com/ MBA Finance).
• 2-3 years of core AP/P2P experience.
• Hands-on expertise in Microsoft Dynamics 365 (Finance & Operations) is an added advantage.
• Strong knowledge of GST rules and TDS (incl. Sec. 195).
• Proficiency in MS Excel.
• Excellent communication skills and ability to meet tight deadlines.