Executive – Accounts Payable

Role Summary

The Executive – Accounts Payable is responsible for the accurate and timely processing of supplier invoices and payments. The role maintains strong vendor relationships, ensures expenses are correctly coded and authorized, supports month-end and year-end closing, and upholds internal controls and audit readiness across the AP function.

Key Responsibilities

1. Invoice Processing

• Review and verify supplier invoices for accuracy and completeness.
• Process invoices accurately and within agreed service level agreements (SLAs).
• Ensure proper coding and allocation of expenses in the accounting system.

2. Vendor Management

• Coordinate with suppliers and internal departments to resolve invoice discrepancies.
• Respond to vendor inquiries regarding payments and account balances.
• Maintain accurate vendors master data and records.

3. Payments

• Prepare payment runs in accordance with payment schedules.
• Ensure all payments are properly authorized and supported by required documentation.
• Process electronic transfers, wire payments, and cheques as applicable.
• Monitor and track payment status to ensure timely settlement.

4. Month-End, Reporting & Reconciliation

• Assist in month-end and year-end closing activities.
• Prepare AP-related reports, bank reconciliations and aging analyses.

5. Compliance, Controls & Audit

• Ensure compliance with company policies, accounting standards, and internal controls.
• Maintain accurate and organized records for audit purposes.
• Support internal and external audit requests.
• Identify process improvement opportunities and contribute to AP efficiency initiatives.

Qualifications & Experience

• Bachelor’s degree in accounting finance or a related field; part-qualified or studying towards a professional qualification (e.g. CIMA, ACCA, CA) is an advantage.
• 1–3 years of experience in Accounts Payable or general accounting.
• Working knowledge of accounting principles, three-way matching and AP controls.
• Experience with an ERP / accounting system (e.g. SAGE, Oracle).
• Proficiency in Microsoft Excel (lookups, pivot tables, reconciliations).

Skills & Competencies

• Strong attention to detail and accuracy.
• Good organizational and time-management skills, able to meet payment and closing deadlines.
• Clear written and verbal communication for dealing with suppliers and internal stakeholders.
• Problem-solving ability, especially in resolving invoice and payment discrepancies.
• Integrity and discretion in handling confidential financial information.
• Team player with a continuous-improvement mindset.

Key Performance Indicators

• Invoice processing accuracy and turnaround within SLA.
• On-time payment rate and number of payment errors.
• Timely completion of reconciliations and AP reports at month-end.
• Vendor query resolution time.
• Audit findings related to AP records and controls.