Executive Admin - Admin & Facility

Job Title: Admin Executive – Facilities

Experience: 2–6 Years

Location: [Hyderabad]

Employment Type: [Full-time]

Job Summary

We are seeking a proactive and detail-oriented Admin Executive – Facilities with 2–6 years of experience to oversee day-to-day administration and facility management activities. The ideal candidate will ensure smooth office operations by coordinating with internal teams, vendors, and service providers while maintaining a safe, clean, and efficient workplace.

Key Roles & Responsibilities

• • Manage daily administrative and facility operations to ensure uninterrupted business activities.
  • Coordinate housekeeping, pantry, security, and maintenance services to maintain office standards.
  • Handle vendor management, including onboarding, negotiations, service coordination, and performance monitoring.
  • Process and track facility-related invoices, purchase requests, and vendor payments in coordination with the Finance team.
  • Maintain office assets, inventory, stationery, consumables, and housekeeping supplies.
  • Coordinate preventive and breakdown maintenance of office equipment, electrical systems, HVAC, DG sets, UPS, and other facility infrastructure.
  • Ensure office cleanliness, hygiene, and adherence to workplace safety standards.
  • Support employee seating arrangements, workstation setup, office moves, and meeting room management.
  • Coordinate travel bookings, accommodation, courier services, and transportation as required.
  • Manage Annual Maintenance Contracts (AMCs), service schedules, and vendor documentation.
  • Ensure compliance with company policies, statutory requirements, and facility-related audits.
  • Maintain facility records, asset registers, vendor contracts, and administrative documentation.
  • Coordinate emergency repairs and resolve facility-related issues promptly.
  • Assist in organizing employee engagement activities, office events, and administrative support for visitors.
  • Prepare MIS reports, expense tracking, and monthly administration reports.

Required Skills

• • Strong knowledge of office administration and facility management.
  • Experience in vendor management and service coordination.
  • Good communication, negotiation, and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
  • Ability to work independently and handle multiple priorities.

Preferred Qualifications

• • Bachelor's degree in any discipline.
  • 2–6 years of relevant experience in Administration and Facilities.
  • Experience in corporate office or IT/ITES environment will be an added advantage.