Executive: Admin & Commercial

Position: Executive: Admin & Commercial

Reporting to: Directors

Location: Erandwane, Pune

Female Candidate only

Company Overview

Beyzon Foodtek Pvt. Ltd., based in Pune, is a management and food processing technology consulting firm. We help food industry clients design best-in-class infrastructure, improve efficiency, and prepare for future challenges. Our services deliver significant improvements in manufacturing capacity, food safety, quality, and profitability.

Position Overview

We are looking for an experienced Executive Admin & Commercial to manage office administration, payroll, commercial coordination, accounts support, travel management, statutory coordination, and day-to-day office operations. The ideal candidate should be highly organized, detail-oriented, and capable of handling multiple responsibilities efficiently.

Qualification & Experience

• Qualification: Graduate in Commerce / Science / any relevant field. Post Gradation in Business Management will be plus
• Experience: Min 4-5 years of experience in Administration & Commercial functions.
• Experience in handling travel & ticket management, office expenses management, Payroll, office administration, accounts & GST work is essential.
• English, Hindi, Marathi Fluency Compulsory

Responsibilities:

1. Provide day-to-day administrative support for smooth office operations.

2. Manage employee attendance, time office, leave records, and monthly leave tracker.

3. Process monthly payroll.

4. Maintain employee records, KYC documents, contracts, insurance, and HR files.

5. Ensure office housekeeping, cleanliness, and overall maintenance.

6. Manage office assets, repairs, servicing, insurance, and fire safety compliance.

7. Raise monthly sales invoices and share them with clients.

8. Maintain records of receivables, purchases, and statutory compliance in coordination with the CA.

9. Ensure timely vendor payments and liaise with the CA for financial reporting, GST, IT returns, and compliance.

10. Coordinate with banks for foreign inward remittances and related documentation.

11. Manage office expenses, monthly utility bills, and payment schedules.

12. Coordinate internal and external meetings, including scheduling and logistics.

13. Plan and coordinate employee travel, including itineraries, bookings, approvals, advances, and expense settlements.

14. Manage courier services and visitor records.

15. Procure and manage office stationery, pantry supplies, housekeeping, and GHP materials.

16. Organize office events, celebrations, and employee engagement activities.

17. Develop, implement, and update administration policies, SOPs, and protocols.