Executive - Admin & HR

We are looking for a proactive and organized professional to support the Managing Director (MD) while also handling key HR and administrative responsibilities. The role requires strong coordination, communication, and multitasking skills, with the ability to manage confidential information and ensure smooth day-to-day office operations.

Role & responsibilities

Administration & Office Management

• Manage day-to-day administrative and office-related activities.
• Handle petty cash and petty expense budgeting and maintain appropriate records.
• Coordinate housekeeping and ensure proper upkeep of the office premises.
• Manage and maintain Annual Maintenance Contracts (AMCs) and coordinate with vendors/service providers.
• Liaise with external vendors for office maintenance and administrative requirements.
• Ensure smooth functioning of office facilities and support services.
• Manage employee documentation and maintain accurate HR records.

MD Support & Coordination

• Manage travel arrangements and itineraries for the MD, as and when required.
• Screen and manage general information, queries, phone calls, correspondence, and invitations received by the MD.
• Coordinate meetings and ensure all necessary arrangements are in place.
• Ensure guests and visitors meeting with the MD are welcomed and well taken care of.
• Maintain confidentiality of sensitive business and personal information.

Preferred candidate profile

Excellent verbal and written communication skills.

Strong attention to detail and follow-up skills.

Vendor and facility management skills.

Proficiency in MS Office, particularly Excel and Word.

Ability to work independently and manage multiple priorities.