Executive (Admin & IT) - Central | 5 Days

About the Role

We are seeking a proactive and detail-oriented Executive (Admin & IT) to support the smooth day-to-day operations of our office. This role combines office administration, facilities coordination, employee support, and basic IT administration responsibilities.

The ideal candidate is highly organized, service-oriented, and comfortable handling both administrative tasks and first-level IT support. You will play a key role in ensuring an efficient workplace environment while supporting employees across various operational and technology-related needs.

Working Location: Shenton Way, Singapore

Working Hours: Monday - Friday, 9:00AM - 5:00PM

Key Responsibilities

Administrative & Office Operations (70%)

• Manage front desk duties, including visitors, guest registrations, access cards, and incoming enquiries.
• Coordinate hotel bookings, courier services, and office logistics.
• Oversee office facilities, cleanliness, pantry supplies, stationery, and vendor management.
• Process purchase requests and verify invoices for payment processing.
• Administer company vehicle matters, including servicing, repairs, renewals, and record management.
• Coordinate office maintenance, repairs, and workplace services.
• Support training administration, e-learning coordination, and reporting.
• Organize company events, employee engagement activities, and corporate initiatives.
• Manage office correspondence, printing requirements, festive gifts, and general administrative support.
• Assist with workplace safety activities, including fire drills and emergency preparedness.

IT Support & Administration (30%)

• Provide first-level technical support for laptops, printers, mobile devices, and office software.
• Support Microsoft Office and SharePoint users.
• Manage IT asset inventory, documentation, and software licenses.
• Assist with cybersecurity, data protection, and IT compliance activities.
• Support IT governance, policy administration, and operational processes.
• Coordinate IT procurement, purchase requests, and vendor follow-up.
• Support IT training initiatives and user awareness programs.
• Assist with day-to-day IT infrastructure and systems administration.

Requirements

• Diploma in Business Administration, Information Technology, or a related discipline.
• Minimum 2 years of experience in office administration, facilities management, or related functions.
• Basic knowledge of IT support, office technology, and asset management.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and familiar with SharePoint.
• Strong organizational, coordination, and time management skills.
• Excellent attention to detail with accurate record-keeping abilities.
• Good communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Proactive, adaptable, and service-oriented approach.
• Positive attitude with a willingness to support both operational and technical needs.

📩 Interested applicants are invited to apply now.

Ng Siew Thien
JAC Recruitment Pte. Ltd.
EA Licence No. 90C3026 | EA Reg. No. R22107842