Executive (Admin & IT) JT (ID: 713828)

Our client, a well-known company is looking for candidates for the position of Executive (Admin & IT).

RESPONSIBILITIES

• Provide day-to-day office administrative support including managing visitors, access passes, incoming calls, and general enquiries.
• Coordinate office upkeep such as pantry replenishment, office supplies, cleanliness, and vendor/service-provider follow-ups.
• Arrange travel-related logistics for visitors (e.g., accommodation) and coordinate local/overseas courier shipments.
• Support procurement and billing workflows by raising purchase requests and verifying invoices for processing.
• Manage company vehicle administration (e.g., servicing/repairs scheduling, documentation tracking, and key control).
• Coordinate office maintenance and repairs for equipment and facilities (e.g., copiers, appliances, general office fixtures) and track completion with vendors.
• Assist with training coordination, including scheduling support and maintaining training/e-learning administration records and reports.
• Support internal office events and activities (e.g., meeting/event setup, office-wide exercises, festive/employee appreciation arrangements).
• Handle mailroom-type tasks such as regular collection and distribution of letters and deliveries.
• Provide end-user IT support for workplace devices and standard office tools (e.g., laptops, printers, mobile devices, collaboration tools).
• Maintain IT asset records across the asset lifecycle, including basic documentation and license tracking.
• Support IT operational tasks such as IT purchasing coordination, payment follow-ups, and IT-related training administration.
• Assist with basic IT governance activities, including keeping documentation up to date and supporting routine compliance monitoring.

REQUIREMENTS

• Diploma in Business Administration or a related discipline.
• At least 2 years of experience in office administration, facilities coordination, or similar functions.
• Basic knowledge of workplace IT concepts and common end-user device support.
• Proficient with common office productivity tools (e.g., spreadsheets, word processing, presentation tools).
• Strong organisation and time-management skills; able to manage multiple tasks and follow up effectively.
• Detail-oriented and able to maintain accurate records and documentation.
• Proactive, adaptable, and comfortable working independently as well as with internal/external stakeholders.
• Able to handle ad-hoc requests and shifting priorities in a professional manner.

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified.

EA License No: 01C4394 (PERSOL SINGAPORE Pte Ltd)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [email protected].