Executive, Admin & Operation

About the role

Intrinseque Health is seeking an Executive, Admin & Operation to join our dynamic team in Melaka. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our organisation. As an administrative executive, you will be the backbone of our operations, ensuring that all administrative functions are executed with precision and professionalism. This role is integral to maintaining organisational efficiency and enabling our team to focus on delivering exceptional healthcare services.

What you'll be doing

• Managing daily administrative tasks including scheduling, correspondence, and record-keeping to ensure smooth office operations
• Coordinating meetings, conferences, and events, including venue arrangements, logistics and participant communication
• Maintaining and updating filing systems, databases and administrative documentation in compliance with organisational standards
• Processing invoices, expense reports and other financial documentation, ensuring accuracy and timely submission
• Providing comprehensive support to senior management, including preparing reports, presentations and briefing materials
• Managing office supplies and equipment, monitoring inventory levels and arranging procurement as needed
• Coordinating with various departments to streamline operational processes and resolve administrative challenges
• Supporting human resources functions, including onboarding documentation and employee records management
• Maintaining confidentiality and exercising discretion when handling sensitive organisational information
• Identifying opportunities to improve administrative efficiency and suggesting process improvements

What we're looking for

• Diploma or Bachelor's degree in Business Administration, Office Management or a related field
• Minimum 2+ years of experience in an administrative or operations support role within a healthcare, corporate or professional services environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative management software
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English and Bahasa Malaysia, with additional languages being advantageous
• Meticulous attention to detail and accuracy, particularly when handling financial and confidential documents
• Demonstrated ability to work independently as well as collaboratively within a team environment
• Professional demeanour with strong interpersonal and customer service skills
• Knowledge of office management best practices and administrative procedures
• Flexibility and willingness to take on varied responsibilities as organisational needs evolve