Executive Admin Assistant / Architect

About the role

The Executive Assistant will provide high-level administrative, organizational, and technical support to the Executive/Management while assisting in the coordination and monitoring of construction, engineering, architectural, and property-related projects. The position requires strong executive support skills combined with technical knowledge in engineering or architecture.

Key responsibilities

• Provide comprehensive administrative and executive support to the Executive/Management
• Manage schedules, meetings, appointments, correspondence, reports, presentations, and other executive requirements
• Monitor the progress of construction, renovation, fit-out, maintenance, and property development projects
• Coordinate with architects, engineers, contractors, suppliers, consultants, and government agencies as required
• Conduct site visits and inspections to monitor project progress, workmanship, materials, and compliance with approved plans and specifications
• Prepare project status reports, progress updates, meeting minutes, and technical summaries for Management
• Assist in evaluating project quotations, bill of materials, cost estimates, and contractor proposals
• Monitor project timelines, budgets, deliverables, and potential delays or issues
• Maintain organized records of plans, permits, contracts, project documents, inspection reports, and other technical files
• Coordinate the processing and monitoring of permits, clearances, and other project-related requirements

About you

• Bachelor's Degree in Civil Engineering or Architecture
• Must be a Licensed/Registered Civil Engineer (RCE) or Licensed/Registered Architect (RLA) in the Philippines
• Experience in an Executive Assistant, Project Coordinator, Project Engineer, Site Engineer, or similar administrative/technical role is an advantage
• Strong knowledge of construction processes, engineering principles, architectural plans, and project documentation
• Ability to read and interpret engineering drawings, architectural plans, specifications, and technical documents
• Familiarity with construction project monitoring, cost estimates, contractor coordination, and site inspections
• Willing to conduct site visits and travel to project or branch locations when required