Executive Admin Assistant

About the role

We are looking for an Executive Admin Assistant / Operations Coordinator to support day-to-day operational activities, with a strong focus on scheduling, routing, data management, and administrative coordination. The ideal candidate is highly organized, detail-oriented, comfortable working with large volumes of operational data, and confident using CRM systems, Microsoft Excel, Google Sheets, and Google Maps. This role requires someone who can manage multiple priorities independently while maintaining accuracy and excellent communication in a fully remote environment.

Key responsibilities

• Manage and coordinate schedules, bookings, appointments, and operational activities.
• Handle routing and scheduling using Google Maps and other relevant tools.
• Maintain accurate records and operational data within CRM systems.
• Monitor workflows and ensure tasks and bookings are properly tracked and updated.
• Manage large volumes of data while maintaining a high level of accuracy.
• Create, update, and maintain spreadsheets using Microsoft Excel and Google Sheets.
• Use spreadsheet formulas, filters, sorting, and basic reporting tools to organize and analyze operational information.
• Coordinate with internal teams, customers, and other stakeholders regarding schedules and operational requirements.
• Prioritize multiple tasks, manage deadlines, and ensure timely completion of assigned activities.
• Identify and resolve scheduling or operational issues efficiently.

About you

• 3–5+ years of relevant experience in administration, operations coordination, scheduling, logistics, customer service, project coordination, or a similar role.
• Experience using CRM systems for booking management, record maintenance, and workflow tracking.
• Strong proficiency in Microsoft Excel.
• Strong proficiency in Google Sheets.
• Ability to use formulas, filters, sorting, and basic reporting functions in spreadsheets.
• Experience managing and maintaining large volumes of operational data accurately.
• Strong experience with scheduling, coordination, and routing, preferably using Google Maps.
• Excellent written and spoken English communication skills.
• Exceptional organizational skills and attention to detail.
• Strong time management and multitasking abilities.