Executive – Admin

Department: Administration

Location: Begur, Near Bommanahalli, Bengaluru

Organization: GIBS Business School

Position Summary GIBS Business School is looking for a proactive and organized professional for the role of Executive – Admin to support and coordinate day-to-day administrative operations across the institution.

The ideal candidate should possess strong coordination, communication, and operational management skills with the ability to handle campus administration activities efficiently. The role involves supporting facility management, transport coordination, vendor management, event arrangements, student support services, documentation, and overall campus operations.

The candidate should ensure smooth administrative functioning and operational support for institutional activities.

Key Responsibilities Administrative Coordination

• Support daily administrative operations of the institution.
• Coordinate with departments for smooth execution of administrative activities.
• Ensure proper maintenance of office records, files, and administrative documentation.
• Handle general administrative support and coordination activities.

Campus Operations

• Monitor housekeeping, security, transport, cafeteria, and maintenance activities.
• Ensure cleanliness, discipline, and smooth functioning of campus facilities.
• Coordinate classroom readiness, meeting arrangements, and infrastructure support.

Vendor & Facility Management

• Coordinate with vendors and service providers for maintenance and operational requirements.
• Monitor facility-related complaints and ensure timely resolution.
• Support inventory management and tracking of administrative assets.

Event & Logistics Support

• Assist in organizing institutional events, seminars, workshops, meetings, and conferences.
• Coordinate logistics arrangements for guests, faculty, students, and visitors.
• Provide operational support during admissions, examinations, and academic activities.

Compliance & Documentation

• Maintain administrative reports, attendance records, stock registers, and vendor documentation.
• Ensure adherence to institutional administrative procedures and operational guidelines.

Coordination & Communication

• Act as a coordination point between management, departments, faculty, and support staff.
• Support smooth communication and operational flow within the institution.

Qualifications

• Bachelor’s Degree in Administration, Management, Commerce, or related field.
• 2–5 years of experience in administration, operations, or campus coordination.
• Experience in educational institutions will be preferred.

Preferred Candidate Profile

• Candidate with strong coordination and multitasking abilities.
• Ability to handle operations independently and efficiently.
• Strong interpersonal and organizational skills.

Required Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Problem-solving and multitasking skills.
• Basic knowledge of administration and facility operations.
• Proficiency in MS Office and administrative documentation.
• Ability to work in a dynamic and fast-paced environment.