Executive Admin

SUMMARY

Job Description: Executive Admin

Work Location: Bangalore IEC Role Type: Contingent

Work Mode : On-site

Position Summary

The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

Key Responsibilities

Executive Support

Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.

Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.

Prepare, review, and edit executive-level presentations, documents, and briefing materials.

Maintain strict confidentiality while managing sensitive business and personnel information.

Business Operations & Coordination

Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.

Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.

Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.

Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.

Administrative Excellence

Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.

Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management.

Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).

People & Stakeholder Engagement

Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.

Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.

Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.

Required Skills & Competencies

Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.

Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.

Strong Time Management: Skilled at handling dynamic priorities and peak workloads.

Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.

Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.

Technical Proficiency:

o MS Office (PowerPoint, Excel, Word)

o Outlook & Teams

o Experience with travel/expense systems (Concur, SAP, or equivalent)

Preferred Qualifications

4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.

Proven experience managing executive-level communication, presentations, and business rhythms.

Strong ability to coordinate cross-functional initiatives with minimal supervision.

Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.

Personal Attributes We Value

High integrity and confidentiality

Executive presence and professionalism

Proactive, self-driven, and resourceful

Calm under pressure; solutions-oriented

Relationship-focused and collaborative