Executive Admin

About the role

We are seeking an experienced Executive Admin to join Capital Human Resource Management Pte. Ltd in Singapore on a full-time basis. This is a strategic support role that will be fundamental to ensuring the smooth operation of our executive office and the efficient delivery of our HR management services. As an Executive Admin, you will provide comprehensive administrative and secretarial support to senior management, acting as a key coordinator between various departments and external stakeholders. This role is essential to maintaining the high standards of organisation and professionalism that our company is known for.

Key responsibilities

• Managing executive calendars, scheduling meetings and coordinating diaries across multiple senior staff members
• Preparing and distributing meeting agendas, minutes and supporting documentation to executives and stakeholders
• Handling confidential correspondence and ensuring appropriate filing and record management systems are maintained
• Arranging travel, accommodation and logistics for business trips and corporate events
• Providing administrative support for board meetings, including preparing presentations and coordinating distribution of materials
• Managing office supplies, equipment and facilities to ensure efficient day-to-day operations
• Acting as a first point of contact for visitors and callers, demonstrating professionalism and discretion
• Liaising with internal departments and external partners to coordinate projects and initiatives
• Maintaining accurate records, databases and administrative systems using current office management software
• Supporting the organisation of company events, conferences and training sessions as required

What we're looking for

• Minimum 3-5 years of proven experience in an executive administrative or secretarial role, preferably in a professional services or HR environment
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management systems
• Excellent verbal and written communication skills with strong attention to detail
• Demonstrated discretion and ability to handle confidential information with integrity
• Proactive problem-solving approach with the ability to work independently and take initiative
• Strong interpersonal skills and the ability to build effective working relationships at all levels
• Professional demeanour and presentation, with a commitment to providing exceptional service
• Familiarity with HR processes and terminology is advantageous
• Flexibility and willingness to adapt to changing business needs

If you have the skills and experience we're looking for, we encourage you to apply for this exciting opportunity. Click the "Apply Now" button to start your application.

Application Instructions

Submit your CV in MS Word format, including:

• Educational background
• Work experience in point form
• Reasons for leaving each position
• Current & expected salary
• Date of availability / notice period

We regret that only shortlisted candidates will be notified.
Your profile will be kept in our database for future career opportunities.

We wish you all the best in your job search.

Hou Shenglong Kyan
Registration No.: R1435754
EA License No.: 19C9570