Executive-Admin

Role & responsibilities

1. Office & Factory Administration:

• Ensure efficient day-to-day operations of the office and factory.
• Manage office supplies, stationery, housekeeping materials, and administrative inventory.
• Monitor and maintain office equipment, furniture, and company assets.
• Coordinate maintenance activities to ensure uninterrupted operations.

2. Facility Management:

• Maintain cleanliness, hygiene, and upkeep of office and factory premises.
• Coordinate with housekeeping and maintenance service providers.
• Ensure timely resolution of facility-related issues

3. RJC Compliance Management:

• Ensure 100% compliance with Responsible Jewellery Council (RJC) requirements.
• Maintain all RJC-related documentation and records.
• Coordinate internal and external audits.
• Track compliance action items and ensure timely closure.

4. Vendor & AMC Management

• Manage relationships with vendors and service providers.
• Coordinate Annual Maintenance Contracts (AMC) for equipment and facilities.
• Monitor vendor performance and service quality.
• Ensure timely renewal of contracts and agreements.

5. Invoice Verification & Processing:

• Verify vendor invoices against approved purchase orders, contracts, and services rendered.
• Coordinate with Accounts for timely processing and payment of invoices.
• Maintain records of vendor bills and payment status.

6. Safety & Compliance:

• Ensure availability and proper maintenance of safety equipment.
• Monitor compliance with workplace safety standards.
• Coordinate periodic inspections of fire and safety equipment.
• Support implementation of safety initiatives and awareness programs.

7. Employee Support & Onboarding:

• Provide administrative support during employee onboarding.
• Arrange workstation, ID cards, access requirements, uniforms, lockers and other joining formalities.

8. Event & Employee Engagement Coordination:

• Assist in planning and organizing internal events, workshops, training programs, celebrations, and company outings.
• Coordinate logistics, catering, venue arrangements, and event materials.
• Assist in smooth execution of employee engagement activities.

9. Travel & Logistics Management:

• Arrange travel bookings, accommodation, and local transportation for employees and visitors.
• Coordinate logistics requirements for business travel and official visits.

10. Inventory & Asset Management:

• Maintain records of administrative inventory and company assets.
• Conduct periodic verification of assets.
• Ensure optimum inventory levels and prevent shortages.

11. Cost Control:

• Monitor and control administrative expenses.
• Identify opportunities for cost optimization without compromising service quality.
• Track budget utilization for administrative activities.

12. Record Management:

• Maintain all administrative records, agreements, licenses, compliance documents, and statutory records.
• Ensure documents are updated, organized, and readily available for audits and inspections.

Preferred candidate profile

Candidate with experience from the Manufacturing industry are preferred.

Please share your resume at [email protected] or contact - 9137930972