Executive Admin

Summary of Position:

Provides high-quality administrative and operational support to ensure the seamless execution of day-to-day activities. This role works closely with senior executive support staff to manage logistics, coordinate scheduling, and support cross-functional initiatives. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Qualifications & Requirements:

• Associate or Bachelor’s degree
• Experience supporting senior executives
• Professional demeanor
• Strong organizational and time-management skills

Indicators & Attributes for Success:

• Effective and decisive decision-making skills
• Attention to detail
• Cultural awareness
• Business acumen
• Customer/Client focus
• Critical evaluation
• Positive attitude
• Organizational and prioritization skills
• Communication skills
• Accountability
• Ethical practice
• Patience
• Flexibility
• Must be sensitive to Corporate needs, employee goodwill, and the business needs

Primary Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements.
• Oversee the Master Executive Scheduler calendar and inbox, ensuring accuracy, alignment, and timely communication. (Ex. Culture Club, Office Events, Holiday Invites).
• Coordinate logistics for catering, accommodations, and special requests for executives and visitors.
• Investor Relations calendar management, conference scheduling and all aspects of Quarterly Earnings preparation.
• Plan and execute cross-functional events, including logistics, vendor coordination, and on-site support. (ExTech Days, RedM, Senate Luncheon).
• Prepare and support meetings end-to-end, including setting up Zoom/virtual platforms, testing technology, and ensuring conference rooms and meeting spaces are fully equipped and ready.
• Support the distribution and logistics of company publications and reports, including shipping and mailing efforts (Annual Reports, BHLs).
• Coordinate document management activities, including organizing, preparing, and notarizing official documents.
• Expense report, reconciliations and direct bill management.
• Maintain confidentiality and ensure smooth office operations through proactive problem-solving.
• Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Working Conditions/Environment:

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.

Salary:

$75,000/YR - 95,0000/YR

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience and may fall outside of the range shown.

Benefits:

At LOS, our total employee benefits include, but are not limited to, the following:

• Medical, Dental, Vision, Prescription Drug (Rx)
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match