Executive Admin

KEY RESPONSIBILITIES 1.

Facilities, Safety & Maintenance Operations Focuses on physical office maintenance, building management, safety protocols, and daily infrastructure support.

● Cleanliness & Hygiene: Monitor and ensure the facility is maintained in proper, hygienic, and clean conditions.

● Infrastructure & Systems Upkeep: Maintain air conditioners, fire and electric panels, security systems, and oversee general repairs, refurbishments, and office upkeep.

● Building Coordination: Coordinate directly with building management on structural and maintenance issues.

● Security & Access Control: Maintain entry/exit records, ensure security within office premises, and manage security guard duties.

● Emergency & Crisis Management: Handle routine office emergencies and organize fire drills and safety protocols. 2. General Administration & Employee Experience Focuses on front-facing workplace services, logistics, onboarding support, and daily employee conveniences.

● Helpdesk & Resolution: Respond to employee emails, complaints, and requests, providing timely solutions.

● Pantry & Catering: Oversee pantry stock/consumables, pantry staff duties, daily breakfast, and catered lunches for visitors/staff.

● Travel & Logistics: Make inbound and outbound travel arrangements, manage incoming/outgoing couriers, and resolve customs clearances.

● Onboarding & Access Support: Coordinate printing of visiting cards and issuance of ID/access cards to new employees.

● Parking & HR Event Support: Manage parking slot allocations (sharing monthly deduction sheets with HR) and assist HR with company event organization. 3. Procurement, Asset & Vendor Management Focuses on supplier relationships, purchasing, inventory control, and lifecycle management of office assets.

● Vendor & Contract Management: Source suppliers, manage vendors, and finalize service contracts.

● Asset Procurement & Tracking: Procure office furniture and equipment, tag assets (DK IDs), update asset registers, and manage store/inventory.

● Stationery Procurement: Source quality office stationery and paper supplies.

● Asset Disposal: Responsibly dispose of outdated or unused office assets. 4. Financial Administration & Statutory Compliance Focuses on budget oversight, billing accuracy, legal/regulatory compliance, and sustainability reporting.

● Budgeting & Reforecasting: Submit annual department budgets to Finance, tracking and reforecasting spending throughout the year.

● Purchase Orders & Invoicing: Create POs, review incoming invoices against quality/quantity/SLAs, and submit verified bills to Finance.

● Expense Management & Cab Billings: Handle bookings and submit timely cab/travel bills to Finance.

● Statutory & Government Liaison: Ensure statutory administrative compliance and liaise with telecom providers, government departments, and regulatory agencies.

● Insurance & Sustainability: Manage asset insurance coordination with Finance and drive green compliance reporting, sustainability initiatives, and certifications.

● Any other duties assigned from time to time.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person