Executive Admin

Job Title: Executive Admin
Location: Edison, NJ

Job Purpose:

The Executive Admin is responsible for delivering comprehensive administrative support to the Regional CEO, enabling effective leadership, decision-making, and execution of business objectives. Through exceptional organization, coordination, and discretion, the role ensures the seamless management of executive priorities, communications, travel, and strategic initiatives.

Key Responsibilities:

• Administer general administrative support plans and processes for the Regional CEO
• Manage professional and personal scheduling for Regional CEO, including agendas, email, phone calls, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage Regional CEO’s travel logistics and activities, including accommodations, transportation, and reimbursements.
• Provide administrative and office support, such as typing, dictation, and spreadsheet and PowerPoint creation.
• Maintain professionalism and strict confidentiality with all materials.
• Support coordination for meetings.
• Gather information, data and trends to formulate concept and content of complex decision papers and presentations.
• Provide input to develop process and quality standards in the relevant board/ department/ division.
• Use best practices, address recurring issues and suggest enhancements in administrative support processes and systems to increase effectiveness and efficiency.

Qualifications:

• 5+ years of experience in an administrative role reporting directly to upper management required.
• Experience overseeing expenses and reimbursements.
• Excellent written and communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Attention to detail.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Physical ability to: communicate clearly and accurately, operate a computer and other office equipment.

Key Competencies

• Action Oriented
• Interpersonal Savvy
• Collaborative
• Ensures Accountability
• Resourcefulness
• Communicates effectively
• Optimizes Work Processes

You’ll be rewarded in many ways, such as:

• Belong to a diverse and dynamic culture that promotes inclusion, growth, and development.
• Participate in comprehensive compensation (competitive salary and bonus incentive plan), benefits (including medical, dental, and vision), generous PTO plan (including sick days and Floating Holidays, and a 401k match.
• Enjoy a hybrid work environment.

Pay range: $80,000-100,000/yr total compensation, based on experience.

To learn more about Hillebrand Gori, please click HERE.