Executive - Admin

Position : Executive

Location : Bhopal

Reports to : State Head

Tenure : One Year (renewed based on performance)

HelpAge India is a secular, not-for-profit organisation in India, registered under the Societies’ Registration Act of 1860. Set up in 1978, the organisation works for ‘the cause and care of disadvantaged older persons to improve their quality of life’ . It runs healthcare, agecare, livelihood, disaster response and awareness initiatives throughout the country & advocates strongly for the elder cause. It became the first and only Indian organization to be honoured with the ‘UN Population Award 2020’ for its exemplary work in the field of ageing and population issues, and earlier in 2014, has been the recipient of ‘Vayoshreshtha Samman’ by Government of India, as an institution working for senior citizens. We have been awarded highest CRISIL VO 1A grading for excellence in operations and high credibility. We have been recognized as a Great Place to Work.

The Executive is responsible for providing operational support across human resources, finance, procurement, administration, and IT functions to ensure efficient office operations, compliance, and seamless coordination with internal and external stakeholders.

Key responsibilities:

• Human Resources

• Coordinate employee documentation on joining, leave and attendance, separations and other HR documentation.

• Coordinate statutory compliance requirements and HR related MIS

• Finance Coordination

• Maintain and submit updates on petty cash accounts, and expense claims in accordance with organizational policies.

• Coordinate vendor payments, invoice processing and expense tracking.

• Support financial reporting, audits, year-end closures, and donor compliance requirements.

• Procurement

• Coordinate procurement activities, including vendor sourcing, purchase requisitions and invoice processing.

• Maintain procurement documentation and compliance records.

• Administration & IT Support

• Manage office administration, correspondence, records, asset inventories, and vendor services.

• Coordinate maintenance of office facilities, equipment, and infrastructure.

• Provide first-level IT coordination and support for users, assets, and systems.

Requirements

Qualifications & Experience

• Graduate degree in Business Administration, Commerce, Human Resources, or a related discipline.
• 1-3 years of relevant experience in administration or office management.
• Proficiency in Microsoft Office
• Strong organizational, communication, coordination, and stakeholder management skills.
• High level of integrity, attention to detail, and ability to handle confidential information.

Disclaimer: The Job Description above is not an exhaustive list of skills, efforts, duties, and responsibilities associated with the position.

HelpAge India is an Equal Opportunity Employer and considers applicants for all positions without prejudice to caste, religion or belief, sex, gender identity, disability or any other characteristics protected by applicable laws.

HelpAge India is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity. For more information, visit www.helpageindia.org . Follow us on Twitter, Facebook, LinkedIn, and YouTube.

Interested candidates may apply within 15 days of this advertisement, with a cover /motivation letter, and CV at [email protected]; along with details of last salary drawn, expected salary, and three professional referees.

Due to the urgency of the position, interviews may be scheduled even before the closure of the advertisement. Hence, interested candidates are encouraged to apply at the earliest. Please note that we will not be able to notify all applicants. Only shortlisted candidates will be notified about the interview date.