Executive ADMIN Coordinator - Reporting To Director

POSITION OVERVIEW

We are seeking a highly organized, proactive, and professional Executive Admin Coordinator to work closely with the Director and support the smooth flow of information and coordination across the organization.

Role & responsibilities :

• The primary responsibility of this role is to ensure that the Director remains well informed about his weekly meetings, important appointments, employee concerns, pending matters, and follow-up actions.
• The Executive Admin Coordinator will also act as a coordination link between employees and the Director, helping employees communicate their concerns appropriately and connecting them with the right person or designated department within the organization for resolution.
• The ideal candidate should have excellent communication, coordination, interpersonal, organizational, and follow-up skills, along with maturity and discretion in handling confidential and sensitive matters.
• Send meeting invitations, reminders, agendas, and relevant information in advance.
• Ensure the Director has the necessary documents and background information before important meetings.
• Coordinate changes, cancellations, and rescheduling of meetings as required.
• Maintain a weekly summary of the Director's meetings and important commitments.
• Track important follow-up items arising from meetings and discussions.
• Act as a professional coordination point for employees who need to communicate work-related issues or concerns to the Director.
• Present employee concerns to the Director in a clear, factual, and structured manner.
• Understand the organization's departmental structure and identify the right person or designated department for employee requests and concerns.
• Coordinate with departments such as HR, Finance, Administration, IT, Operations, Projects, Procurement, and other support functions.
• Follow up with the concerned department when necessary and communicate the status appropriately.

Education:

Bachelors degree in business administration**, Management, Commerce, Arts, or a related field**.

Experience:

• 3 - 6 years of relevant experience in Executive Administration, Executive Assistant, Management Coordination, Office Administration, or a similar role.
• Previous experience supporting a Director, Business Head, Senior Management, or CXO is preferred.
• Experience in employee coordination and cross-functional follow-up will be an advantage.

Interested candidates can share their profiles to :

[email protected]