Executive Admin Manager

Role Summary:

We are looking for a highly organized, trustworthy, and proactive Executive Assistant / Executive Project Coordinator to provide direct support to top management and company owners of a family-owned business.

The successful candidate will play a key role in managing executive schedules, coordinating strategic projects and investment-related activities, tracking business initiatives, and ensuring smooth communication among family members, internal teams, and external partners.

This position requires excellent judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibilities:

• Manage schedules, meetings, communications, and administrative support for top management and company owners.
• Coordinate strategic projects, investment activities, and special initiatives, ensuring deadlines and deliverables are met.
• Prepare agendas, presentations, reports, minutes, and other executive documents.
• Maintain accurate records of investments, projects, confidential documents, and follow-up action items.
• Coordinate communication among family members, internal teams, external partners, and other stakeholders.
• Conduct research and support business decisions while assisting with compliance and company policies.

Needed Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 4 years of experience in executive support, project coordination, business administration, or a similar role.
• Experience supporting senior executives or business owners is an advantage.
• Experience in drafting company policies in accordance to corporate standards.
• Strong organizational, communication, coordination, and time-management skills with excellent attention to detail.
• Highly trustworthy, discreet, and professional, with the ability to handle confidential information.
• Proficient in Microsoft Office or Google Workspace; experience with corporate compliance is an advantage.