Executive Administration & Engagement (Bandra)

Position Summary:

The School Administrator plays a critical role in ensuring the smooth day-to-day operations of the school by coordinating administrative functions in alignment with the ethos of an International Baccalaureate (IB) institution. The Administrator acts as a bridge between the academic, support, and parent communities, ensuring adherence to protocols, maintaining high service standards, and fostering a safe and supportive learning environment.

Key Responsibilities:

1. Administrative Operations

• Oversee daily campus operations, including student arrival and dispersal.
• Ensure implementation and compliance with school-wide policies, IB guidelines, and administrative SOPs.
• Coordinate with academic leads on arrangements for field trips, picnics, annual day, sports events, and other school programs.
• Manage petty cash and maintain transparent records of all school-level financial transactions.
• Maintain the Google Drive structure, shared folders, and organize digital records efficiently using MS Word, Excel, and other productivity tools.
• Maintain an up-to-date inventory of school stationery, learning materials, and essential consumables.
• Serve as the first point of contact for handling parental queries via phone and email with professionalism and empathy.

2. Staff Supervision

• Supervise housekeeping, security, teaching attendance, and support staff rosters.
• Ensure daily housekeeping readiness through rounds; address service delivery issues.
• Support the academic team in managing schedules, availability, and basic HR functions.
• Promote a culture of accountability, punctuality, and supportiveness.

3. Student Services

• Conduct daily school walkthroughs in coordination with the Facilities Manager to identify and report repairs, ensuring resolution in a timely manner.
• Liaise with the uniform vendor, ID card service provider, and cafeteria for updated student counts and timely delivery.
• Work closely with the school nurse to:
• Maintain updated health records.
• Monitor known student allergies.
• Ensure the infirmary is stocked in accordance with approved guidelines.
• Support student enrolment, fee collection (academic, transport, and after-school activities), and ensure accuracy of data entered into the School MIS system.

4. Compliance & Reporting

• Ensure timely submissions and accurate data entry into SARAL, UDISE, and other required educational/government portals.
• Maintain all school documentation per regulatory guidelines and audit-readiness standards.
• Prepare periodic reports for the HOS, Admin Head, and Governance Board as required.

5. Communication & Community Relations

• Act as a liaison between the school and external stakeholders including parents, vendors, and local authorities.
• Ensure timely communication of important updates, events, and circulars.
• Represent the school positively in community events or when interacting with external visitors.

Qualifications:

• Bachelor’s Degree in Education, Administration, or a related field.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Minimum 3–4 years of experience in school administration or related roles.
• Working knowledge of Indian education regulations; familiarity with IB framework is a plus.
• Strong written and verbal English communication skills.

Core Skills & Attributes:

• Leadership and team coordination
• Strong interpersonal and stakeholder engagement
• Problem-solving and conflict management
• Attention to detail and time management
• Ability to multitask under pressure

Working Conditions:

• Full-time role, Monday to Friday, with alternate Saturdays off as applicable.
• Flexibility for occasional weekend or evening events.
• Must be available on campus throughout the school day and during events as needed