Executive Administration & IT Support

Location : Sector 5 of Salt Lake City

Office Administration

a. Manage day-to-day administrative activities and ensure smooth functioning of

the office.

b. Coordinate with various departments to address administrative requirements.

c. Ensure office facilities, infrastructure, furniture, equipment and common areas

are maintained properly.

d. Monitor office housekeeping, cleanliness and hygiene.

e. Escalate critical maintenance, safety, security or facility-related matters

promptly.

f. Carry out additional administrative responsibilities assigned by management.

3. Facilities & Maintenance

a. Raise, monitor and follow up on maintenance requests through the

helpdesk/complaint system.

b. Coordinate with building maintenance department for electrical, plumbing,

civil, lift and other facility-related issues.

c. Ensure timely completion of repair and maintenance works.

d. Maintain records of maintenance activities and vendor visits.

4. Vendor Management

a. Coordinate with external vendors and service providers.

b. Obtain quotations and coordinate approvals where required.

c. Monitor vendor performance and ensure services are provided as agreed.

d. Verify bills and supporting documents before submitting them for payment.

5. Office Assets & Inventory

a. Maintain records of office furniture, equipment and other administrative assets.

b. Monitor stock of stationery, pantry supplies, housekeeping materials and other

consumables.

c. Conduct periodic physical verification of assets and inventory.

d. Coordinate the issue, transfer and disposal of office assets as required.

6. Safety

a. Ensure visitor management and access-control procedures are followed.

b. Monitor CCTV systems and report any security-related concerns.

c. Support implementation of fire and other workplace safety procedures.

d. Coordinate fire drills, emergency preparedness and safety-related inspections.

7. Housekeeping & Pantry Management

a. Monitor housekeeping staff and ensure proper cleaning of office areas.

b. Ensure pantry facilities are maintained and adequate supplies are available.

c. Monitor drinking water, washrooms and other common facilities.

d. Address housekeeping-related complaints promptly.

8. Employee Support

a. Provide administrative support to employees for workplace-related

requirements.

b. Coordinate seating arrangements, workstation requirements and office

movements.

c. Support employee onboarding and exit-related administrative activities.

d. Assist HR with employee events, meetings and other administrative activities.

9. Documentation & Records

a. Maintain quotations, invoices and service reports.

b. Maintain AMC and service contract records and track renewal dates.

c. Maintain records of maintenance complaints and their closure status.

d. Prepare periodic administrative reports.

IT Related Works

a. Provide L1 IT support office users for day-to-day system and IT

related issues.

b. Troubleshoot basic IT issues and coordinate with the IT team for issues that

need further support.

c. Support new users with system setup, access, and other basic IT requirements.

d. Follow up with users and the IT team until the reported issues are resolved.

e. Handle and coordinate the day-to-day IT requirements