Executive Administration & Operations

We are seeking a versatile and proactive Administration Executive to support our core business and manufacturing operations. In this multi-functional role, you will handle diverse tasks across procurement, basic accounting, general administration, and digital platform management. The ideal candidate is a commerce graduate who thrives in a fast-paced manufacturing environment and can fluidly adapt to changing daily priorities.

Role & responsibilities

General Administration & Operations

• Manage day-to-day office operations and coordinate facility maintenance tasks.
• Oversee vendor contracts for office utilities, security, and facility supplies.
• Organize company records including physical files, digital databases, and legal documents.

Purchase & Procurement

• Source raw materials and factory components by negotiating with trusted suppliers.
• Raise purchase orders (POs) and track deliveries to prevent factory downtime.
• Verify incoming shipments against invoices to resolve quantity or pricing errors.

Accounts Support

• Process daily invoices and verify expense reports for management approval.
• Track outstanding payments and follow up with clients on overdue balances.
• Assist finance teams with basic bookkeeping and monthly ledger reconciliations.

Marketing & E-Commerce Support

• Monitor e-commerce portals to update stock levels, pricing, and product descriptions.
• Coordinate order fulfillment by tracking shipments from the factory floor to customers.
• Assist marketing teams by preparing sales collateral and scheduling client meetings.

Preferred candidate profile

• Education: B.Com or M.Com degree in Commerce, Accounting, or a related business field.
• Experience: Prior operational experience working within a manufacturing facility.
• Competencies: Familiarity with accounting software (like Tally), MS Excel, and e-commerce dashboards.