Executive Administration Assistant

About us

The Leukaemia Foundation is on an exciting transformation journey to deliver greater impact to our key stakeholders and the Australian community. Join a national organisation standing with Australia to help conquer every blood cancer – with care. Together we’re attacking every blood cancer, from every direction, in every way we can. Now more than ever, the path to conquering blood cancer requires us to work together and ensure 100% access to the right information, the best treatments, the latest trials, tests and diagnostic tools; and the best supportive care to help people not just to survive - but also to live well.

Opportunity

As the Executive Administration Assistant, you’ll play a critical role in ensuring the Leukaemia Foundation’s Executive Leadership Team (ELT) operates efficiently and effectively. Based in our Melbourne office, you’ll provide accurate, timely and proactive administrative support that enables smooth executive operations and strengthens our organisational governance.

Working closely with the ELT and Company Secretary, you’ll manage diaries, travel and meeting logistics, prepare executive correspondence and reports, and coordinate meeting logistics and governance projects.

This role is essential to maintaining high-quality executive support, strengthening governance processes, and fostering effective communication and coordination across the Leukaemia Foundation.

A few extra things to know

• This is a 6-month fixed-term position based in our Melbourne office
• You may occasionally need to work outside normal business hours
• Some domestic travel may be required
• You’ll need to hold, or be willing to obtain, a valid Working with Children Check (WWCC) prior to commencement

What you’ll be doing

• Manage diaries, scheduling, travel arrangements and meeting logistics for the Executive Leadership Team
• Prepare and format executive correspondence, reports and presentations
• Act as first point of contact for internal and external stakeholders
• Coordinate executive expenses, credit card transactions and invoice processing
• Support the Company Secretary with governance activities and Board meeting logistics
• Coordinate leadership team workshops, events and meetings
• Maintain accurate records and drive continuous improvement of administrative systems, processes and policy documentation

What we are looking for:

• Exceptional interpersonal skills and a strong customer-service mindset
• Excellent organisational skills, with outstanding attention to detail and time management
• Confident written and verbal communicator, comfortable engaging senior leaders and stakeholders
• Proven ability to manage competing priorities and demands
• Strong administration and document control skills, with a high level of confidentiality
• Advanced digital literacy across Microsoft Office, Teams and SharePoint
• 5–7 years’ experience supporting senior leadership teams and an ability to travel domestically

Bonus

• Experience using Asana or similar project management tools
• General understanding of WHS requirements and compliance obligations
• Prior experience supporting governance or Board-level activities

What we offer

• Salary including generous salary packaging up to $15,900 & meal and entertainment card $2,650
• Social and well-being activities
• Employee Assistance Program
• Support from a friendly, welcoming team
• Travel cost reimbursement for work-related trips in your area

How to apply

Submit a one-page cover letter addressing the essential criteria and your CV (PDF) via Seek or the Leukaemia Foundation website.

For the position description, email [email protected].

CLOSING DATE FOR APPLICATIONS: COB 28 August 2026.

Don't delay - apply today! We may shortlist and appoint prior to the closing date. Successful applicants will undergo reference, police, and VEVO checks.

Leukaemia Foundation is committed to building an inclusive and diverse workforce that continues to reflect the community we support. We strongly encourage people from all cultural and linguistically diverse backgrounds to apply, including Aboriginal and Torres Strait Islander people