Executive - Administration

Executive Administration will be responsible for managing daily office operations, coordinates internal communications, and supports business activities to ensure a smooth and efficient workplace.

Key Responsibilities

• Bill & Utility Management: Track, verify, and process ongoing office expenses including phone, electricity, internet, and water bills to ensure timely payments and avoid service disruptions.
• Vendor & Expense Management: Review incoming vendor bills and invoices, cross-check deliverables, and coordinate closely with the accounts department for timely clearance.
• Office Management: Oversee general office operations, facility maintenance, and front desk services.
• Procurement & Inventory: Order office supplies, track inventory levels, and manage relationships with external vendors.
• Record Keeping: Organize and maintain physical and digital filing systems, expense logs, receipts, and payment databases.

Requirements and Qualifications

• Education: A bachelors degree in business administration, commerce, or a related field. Candidate with MBA as qualification will be preferred.
• Experience: 3 to 7 years of proven experience in office administration or a similar support role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic database management.
• Soft Skills: Strong verbal and written communication, exceptional time management, attention to detail, and discretion with confidential information.