Executive, Administration

FFM FARMS SDN BHD | HQ FARM, SUNGAI BULOH

Job Responsibilities

1. Talent Management and Learning & Development

Support Talent and L&D Program Operations: Coordinate end-to-end operational and event logistics for Group-wide talent / leadership programs and learning initiatives across the Group to ensure high-quality program deliveryMaintain Talent and L&D Administration Database: Maintain talent / learning databases (e.g. track participant records, manage completion data) and other reporting requirements to support talent and learning needs.

2. Rewards and HR Analytics

Support Execution of Rewards Programs: Support the operational rollout of Group rewards initiatives (e.g. practice enhancement, job evaluation) as and when needed

3. HRMS Operations and System Support

Manage Day-to-Day User Support: Handle routine user queries and provide system support

Support HRMS Projects & Enhancement: Assist in coordinating HRMS initiatives and testing new system enhancements, as and when needed

Support HRMS Reporting: Support on HRMS reporting such as report generation and data validation

Coordinate HRMS Activities: Manage end-to-end logistics for activities related to HRMS such as trainings, seminars, meeting and etc

4. General HR Support and Stakeholder Coordination

Manage and coordinate day-to-day HR & administrative activities

Support recruitment, onboarding and employee documentation

Manage attendance, leave and HR records

Coordinate training and employee development activities

Support employee relations and general HR matters

Work closely with farms, Head Office and various departments

Prepare HR reports and support HR initiatives and projects

Ensure HR and administrative matters are managed efficiently and in accordance with company requirements The duties and responsibilities listed above describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and the employee may be required to perform other related duties as assigned to meet ongoing operational needs.

Education & Qualification

Minimum Diploma in any discipline, preferably   Human Resources Management, Business Administration or Secretarial studies

Relevant Experience & Years of Service

Minimum 3 years of relevant experience

Technical Skills & Professional Knowledge

Microsoft Office, particularly strong in PowerPoint

SAP HR System (preferred)

Competencies

Be proactive and adept in problem-solving including the ability to anticipate, identify and resolve issues in a timely manner.

Possess strong interpersonal skills

Be able to communicate effectively both written and orally with internal and external stakeholders

Be resourceful in gathering, able to effectively interpret and analyze, and present data and  information in a logical and meaningful manner

Be organized, able to prioritize and plan work activities efficiently, and   multitask effiectively

Be attentive to details, thorough,  accurate and able to deliver work of high qualityBe dependable, able to follow instructions and able to improve performance through feedback