Executive - Administration

To maintain records of Vendor Management, Contract Management, Procurement of Materials, Fixed Asset Management and to assist in Uniform management, housekeeping track and other administrative work.

Responsibilities:

• Key responsibilities include managing staff, overseeing office operations, and developing/implementing administrative policies and procedures.
• Responsible for managing coordinating and monitoring the repair and maintenance of the building, fabric, and the assets of the organization.
• Implementing and monitoring of any project work to be done at local branches.
• Ensuring the timely provision of the joining kit such as ID cards, VC, telephones, data cards etc.
• Checking of the quality of the material as per the agreed deliverables.
• Ensuring vendor is adhering to the contract terms and condition of the service level agreement.
• Monitoring the contract tenure and acting proactively for renewal.
• Guest house arrangement for out of state guests.
• Petty cash maintenance as per the policy.
• Liaison with the external government authorities such as police, fire department, MCG, etc.
• Monitoring the material inward and outward register and ensuring proper entries are made.
• Stock keeping, inventory control & policing of the Pantry and stationery material.
• Escalating matters related to Security lapse to the service providers.

Key Competencies:

• Minimum Formal Qualification- Graduate with experience in handling Administration and Inventory.
• Customer Orientation- Builds strong and effective relations with the customers (Internal and External).
• Quality & Process Orientation- Is aware of the processes, maintains highest standards and continuously improves.
• Result Orientation- Displays out of box thinking and facilitates resolution and is result oriented.
• People Skills- Motivates and drives development of team members and self.
• Work Discipline- Displays highest standards of work ethics, values, and work discipline.