Executive - Administration

JIS University is looking for Executive - Administration to join our dynamic team and embark on a rewarding career journey.

Managing office operations and ensuring administrative processes run smoothly. Handling correspondence, calls, emails, and inquiries on behalf of senior management. Coordinating schedules, appointments, and meetings for executives or senior leadership. Organizing travel arrangements, accommodation, and itineraries for executives. Maintaining office supplies, equipment, and facilities to ensure functionality. Documentation and Record-Keeping : Managing and organizing documents, files, records, and databases. Drafting, editing, and proofreading documents, reports, and presentations. Maintaining confidentiality and discretion in handling sensitive information. Coordination and Communication : Serving as a point of contact between executives, staff, clients, and external stakeholders. Liaising with different departments or teams to facilitate communication and coordination. Assisting in the organization and execution of events, conferences, or company gatherings. Support to Senior Management : Providing administrative support to executives, including preparing reports, agendas, and presentations. Conducting research, compiling data, and preparing materials for meetings or projects. Handling special projects or assignments as delegated by senior management. Skills and Qualifications : Organization and Time Management : Ability to manage multiple tasks, prioritize effectively, and meet deadlines. Communication Skills : Excellent verbal and written communication skills for interacting with various stakeholders. Attention to Detail : Meticulousness in handling administrative tasks and documentation. Problem-Solving : Capacity to resolve issues efficiently and find solutions to challenges. Computer Skills : Proficiency in using office software such as MS Office suite, email, and scheduling tools. Discretion and Confidentiality : Maintaining a high level of confidentiality and professionalism in handling sensitive information. Adaptability : Being flexible and adaptable in a fast-paced environment.