Executive, Administration (Maternity Cover)

Responsibilities:
Workplace Experience & Hospitality

Manage the front desk and be the face and tone of CU Lines: warmly welcome visitors, clients, and partners with the poise and professionalism of a 5-star service environment.

Manage guest experiences end-to-end, including meeting room preparation, refreshments, and post-visit follow-ups.

Curate a polished, clutter-free, and brand-aligned reception and common area environment.

Coordinate executive-level services such as reservations, VIP hospitality, and gift arrangements.

Office & Business Operations

Oversee day-to-day office functions including supplies procurement, pantry management, courier services, and maintenance coordination.

Collaborate with departments to ensure new joiners receive a seamless onboarding experience(e.g. workspace set-up, welcome kits, name cards, office access).

Liaise with vendors and contractors for office upkeep, service quality, and continuous improvement.

Assist in organising internal events and employee engagement activities, adding value to the workplace culture.

Process and submit payment requests through the internal system in a timely manner.

Executive Support & Admin Excellence

Manage travel arrangements and logistics for visiting employees and guests.

Ensure timely, accurate reporting of monthly office expenses, inventory levels, and service feedback.

Maintain a reliable system of records and documentation for audits and tracking.

Identify opportunities to enhance employee experience through small, thoughtful touches across the workspace.

Other Duties

Perform any other duties and responsibilities assigned by the Reporting Officer.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

Possess a Degree, A level, Diploma or equivalent

Minimum 2 years of relevant working experience. Candidates with no relevant experience may still apply.

Well-groomed with a pleasant disposition.

A team player with a good attitude and interpersonal skills.

Excellent communication skills and able to provide good customer service.

Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy.

Good organizational and time management skills.

Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).

China United Lines (CULINES) was established in 2005 with its headquarters in Singapore. We have been focusing on both short and long-haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint ventures and fully owned agents that support providing customers with high quality and value-added logistics services.

We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners with efficient, economical, and reliable services and create more values to benefit the society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

With operations spanning major trade routes across Asia, Europe, the Middle East, and North America, CU LINES offers employees a truly global perspective. You’ll work with international teams, gain exposure to diverse markets, and play a critical role in connecting global trade.

In 2022, let’s go hand-in-hand towards a new chapter of CULINES! All talents around the world are welcome to join our team!

If you are the one we are looking for, please do not hesitate to contact us.