Executive Administration Officer

About the role

The Executive Administration Officer provides effective reception, administrative and executive support to EC-West executive leaders. The role supports the smooth operation of the office through front-of-house services, meeting coordination, correspondence and records management, governance support, financial and resource administration, data collation and quality improvement activities. This position contributes to organised, professional and culturally respectful administration across EC-West by maintaining effective systems and supporting executive priorities.

Key responsibilities

• Provide professional reception, administration and office coordination support to ensure the effective day-to-day operation of EC-West
• Support executive leaders through coordination of meetings, correspondence, records, follow-up actions and organisational priorities
• Provide administrative support to governance processes, including meeting preparation, minutes, action registers and key organisational documentation
• Maintain accurate records, registers, trackers and administrative systems that support reporting, compliance, accountability and quality improvement
• Assist with financial, resource and travel administration processes in line with organisational requirements
• Support respectful, culturally safe and professional communication with staff, Board members, community representatives, partner organisations and other stakeholders
• Contribute to continuous improvement of administrative processes, templates and systems to strengthen organisational efficiency and service delivery

About you

• Demonstrated experience providing high-quality administration, reception, executive support, governance support or office coordination in a professional environment
• Well-developed organisational skills, including the ability to coordinate meetings, prepare documents, manage records, monitor follow-up actions and meet competing deadlines
• Ability to provide accurate administrative support across financial, resource, reporting and data processes, with strong attention to detail
• Demonstrated professionalism, discretion and sound judgement when managing confidential information, sensitive matters and competing priorities
• Strong written and verbal communication skills, with the ability to communicate respectfully and effectively with staff, Board members, community representatives, partner organisations and other stakeholders
• Demonstrated understanding of culturally safe practice and a commitment to supporting Aboriginal-led governance, community-led decision-making and self-determination
• Competency using Microsoft Office applications, online meeting platforms, spreadsheets and electronic records or document management systems

Benefits

• Annual airfare allowance $2,880
• Leave loading of 17.5%
• 5 weeks annual leave
• Salary Packaging benefits

How to apply

Applications for this position must be submitted electronically through seek by the closing date.

Closing Date: Monday 21 September 2026

Applicants are asked to provide a current resume and a cover letter addressing the selection criteria (About you). Late applications will not be accepted.

***Please Note:***EC-West strongly encourages Aboriginal and Torres Strait Islander people to apply for this position.

EC-West reserves the right to appoint a suitable candidate prior to the closing date.

About us

West Kimberley Future Empowered Communities (EC-West) is the backbone organisation for Empowered Communities in the West Kimberley and supports Aboriginal-led reform, collaboration and regional leadership across the Kimberley. EC-West works with Aboriginal communities, member organisations and strategic partners to strengthen voices, grow leadership and support community-led change that reflects the aspirations and priorities of West Kimberley people. Through collective impact approaches, regional collaboration and systems reform, EC-West supports communities to influence policy, strengthen partnerships and improve how governments and services work with Aboriginal people and communities. The organisation's work is grounded in principles of walking beside communities, strengthening self-determination, building leadership capacity and creating lasting systems change across key priority domains.