Executive - Administration Support

About the Role

The specialist will be responsible for managing the end-to-end General administration & Marketing operations & also to manage Harman marketing tools management & data management of Allocadia, Ariba & MDM. The person would also be responsible for the following activities.

What You Will Do

• Calendar Management of Directors

• Travel Arrangements

• Claiming bills for Directors

• PR POs- Creating PR POs Generation

• Preparing MAF doc and handling MAFs for digital signature and maintaining the records

• End to end support for office and Bangalore events

• Visa processing

• Allocadia-Monthly updating and mapping GL code to respective project execution in the specific month

• Coordination with Vender for PR POs

• Supporting marketing with Scouting venues and Payments

• Negotiation in the quotation with hotel/Venue for the events

• Coordination with GSS team, Tax team and GST team, also ensuring flawless invoicing process

• Supporting AE team trainings throughout the year(Merchandise, F&B and Venues)

• Marketing provisions

• Vendor Payment processings

• Vendor creation, MDM requests

• Marketing forecast in Application

What Makes You Eligible

• Tool Management (Allocadia, Emburse)
• Data Management
• Team connects Divisions (Sales, Procurement, Finance, Marketing)
• Candidate should have complete experience in managing Excel, Power Point & Vendors

Basic Qualifications:

List the minimum and desired education and experience needed to perform the key responsibilities of the position.

• Bachelor’s degree required.
• 4+ plus years of progressive experience in corporate operations management and Ideal candidate should have proficient computer experience (Good in Excel, Power Point-Must , Access, Word, Internet, data analysis skills)
• Excellent oral and written communication skills.
• Strong administrative proficiency and team connects skills.
• Strategically and operationally strong – Ability to synthesize complex information into a simple strategy and then execute and communicate against this strategy.
• Good collaboration skills – Ability to collaborate with people and teams from all functions within Harman and external vendors team.
• Solid planning and organization skills – Ability to manage complex projects and schedules necessary with this trade marketing role.

What We Offer

• Flexible work environment, allowing for full-time remote work globally for positions that can be performed outside a HARMAN or customer location
• Access to employee discounts on world-class products (JBL, HARMAN Kardon, AKG, and more)
• Extensive training opportunities through our own HARMAN University
• Competitive wellness benefits
• Tuition reimbursement
• “Be Brilliant” employee recognition and rewards program
• An inclusive and diverse work environment that fosters and encourages professional and personal development