Executive Administrative Assistant 1 (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide administrative and operational support to senior leaders within a fast-paced global business organization. This role will operate at the center of complex, high-visibility business activities, helping leaders manage priorities, coordinate across global stakeholders, and maintain effective day-to-day operations.

The successful candidate will provide support across complex calendar management, meeting coordination, rhythm of business (ROB) activities, presentations, travel and expenses, Accounts Payable processes, and ad hoc business requests. This position requires strong executive presence, exceptional attention to detail, and advanced proficiency with Microsoft applications. The role is hybrid, requiring at least one day per week onsite in Redmond, WA, with regular schedule overlap from 12:00 PM to 5:00 PM Pacific Time to support global leadership.

Job Responsibilities:

• Manage complex executive calendars, meeting requests, scheduling conflicts, priorities, and time-sensitive engagements across multiple time zones.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, presentation materials, and follow-up activities.
• Support rhythm of business (ROB) activities, leadership meetings, recurring operational processes, and organizational priorities.
• Coordinate domestic and international travel arrangements and support travel-related planning and documentation.
• Prepare, process, and track expense reports, invoices, Accounts Payable activities, and related administrative transactions.
• Create and format presentations, reports, meeting materials, spreadsheets, correspondence, and other executive-level documents.
• Partner with Executive Assistants, Business Managers, Finance stakeholders, and administrative teams across the organization to coordinate priorities and business activities.
• Support senior leaders with timely information, meeting preparation, communications, and administrative requests.
• Coordinate team events, meetings, presentations, and employee activities.
• Maintain organized and confidential business records, documents, correspondence, and administrative information.
• Track action items and follow up with stakeholders to ensure commitments and business requests are completed accurately and on time.
• Anticipate administrative and operational needs, proactively resolve scheduling or logistical issues, and escalate concerns when appropriate.
• Provide general business support and assist with special projects and ad hoc organizational initiatives as required.

Requirements:

• 2+ years of experience in executive administration, administrative support, business support, business operations, or a related role.
• Experience supporting senior leaders and coordinating with executive-level stakeholders.
• Demonstrated experience managing complex calendars, meeting planning, scheduling priorities, and rhythm of business activities.
• Experience coordinating travel and managing expense-related processes.
• Strong proficiency with Microsoft Excel, PowerPoint, Outlook, and Teams.
• Familiarity with Microsoft Copilot strongly preferred.
• Excellent verbal and written communication skills and the ability to communicate professionally with senior stakeholders.
• Strong organizational and prioritization skills with exceptional attention to detail.
• Ability to work effectively in a fast-paced environment while managing multiple priorities and changing business needs.
• Ability to operate independently, exercise sound judgment, and complete requests accurately with minimal supervision.
• Experience coordinating across multiple teams, functions, and time zones.
• Ability to maintain discretion and appropriately handle confidential or sensitive business information.
• Experience supporting leadership operations, presentations, events, or business processes.
• Experience in a technology, consulting, professional services, sales, or similarly fast-paced corporate environment is preferred.
• High school diploma or GED required.

Additional Details:

• Location: Redmond, WA (Hybrid)
• Onsite Requirement: Minimum 1 day per week; additional onsite days are available if preferred.
• Duration: 6 months
• Pay Range*: $32.00 - $35.00 per hour
• Weekly Schedule: 40 hours
• Work Schedule: Monday-Friday, with required availability from approximately 12:00 PM-5:00 PM Pacific Time to support global leadership.
• Overtime: May be required based on business needs.
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.