Executive Administrative Assistant Advanced (>6 years)

Executive Administrative Assistant (Advanced Level) - CONTRACT ROLE ONLY

Location: New York 10017-2014

Type: 100% Onsite (No WFH Supported)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM (occasional after-hours needs for travel adjustments)

Tentative Hourly Pay Rate: $37/hr

Experience Required: 5+ years supporting multiple C‑Suite or senior‑level executives, ideally within the financial sector. MUST HAVE CONCUR experience.

Position Overview

We are seeking an experienced Executive Administrative Assistant to support senior-level professionals within an Investment Banking environment . This role requires a strong sense of urgency, exceptional organizational skills, and the ability to operate in a fast-paced, high-pressure setting.

Required Skills

Administrative Skills

• Expense processing

• Scheduling and calendar management

Additional Skills

- Advanced MS Outlook proficiency (REQUIRED)

- Concur expertise for travel and expense management (REQUIRED)

• Strong interpersonal and communication skills

• Excellent prioritization and time-management abilities

• Strong sense of urgency aligned with Investment Banking demands

Key Responsibilities

• Manage complex executive calendars and scheduling

• Coordinate domestic and international travel arrangements

• Process and reconcile expenses and disbursements using Concur

• Provide day-to-day administrative support to investment banking professionals

• Act as a trusted partner while maintaining discretion and confidentiality

• Effectively manage shifting priorities in a fast-paced environment

Disqualifiers

• No experience with Concur Expense — automatically disqualifying
• No experience booking travel (domestic + international)

Required Skills & Qualifications

• Bachelor's and/or Master’s degree preferred
• Minimum 5 years administrative support experience (Executive/C‑Suite level strongly preferred)
• Proficiency in MS Outlook, Word, Excel, PowerPoint
• Must have: Concur Expense + international travel booking experience
• Excellent written/verbal communication and professional demeanor
• Strong multitasking, organization, and prioritization skills
• Ability to exercise tact, discretion, and sound judgment in confidential matters
• High level of initiative, urgency, and ownership in all tasks
• Ability to work effectively in a collaborative EA team environment

Next Steps

If you meet the required qualifications and would like to be considered, please reply with your most updated resume in Word format . Please note that submittals for this role are limited.

If you are currently on assignment, please disregard this email.

I look forward to hearing from you soon

If you are currently on assignment please disregard this email, as you have received it in error.

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