Executive Administrative Assistant & Ops

• We’re looking for a proactive and detail-oriented Executive Admin & Ops professional to join our team and support our leadership, people operations, and recruiting efforts. This is a newly added role designed to support our EA team of three
• In this role, you’ll play a key part in identifying top talent, coordinating hiring processes, and supporting onboarding activities as needed
• Beyond recruiting, you’ll help manage a variety of operational and administrative functions, including payroll support, onboarding coordination, document management and filing, office management, supply and inventory stocking, vendor coordination, facilities support, and front-desk reception responsibilities
• You’ll also provide executive support to leadership team members, including calendar coordination, travel arrangements, meeting logistics, and special projects as needed
• Work under the guidance of the Lead EA & Recruiter to support recruiting, executive operations, and people-related initiatives across the organization
• Support the end-to-end hiring process, including sourcing, screening, interview coordination, candidate communication, offer administration, and onboarding logistics as needed
• Provide executive support to leadership team members, including calendar management, meeting coordination, travel arrangements, ordering coffee and lunch/dinner, and supporting special projects as needed
• Assist with office operations, including maintaining office supplies and inventory, coordinating vendors, supporting facilities needs, organizing events and team dinners, and ensuring a well-organized workplace environment
• Support payroll administration, employee documentation, mail handling, filing, and other personnel operations processes
• Serve as a welcoming first point of contact for visitors, guests, and incoming communications
• Prioritize and manage competing demands while maintaining exceptional attention to detail and responsiveness

Benefits

• Meaningful Company Equity - We believe that employees should have a meaningful stake in the company. Everyone should feel like an owner – because you are.
• Remote Friendly - To find the most extraordinary and diverse talent, we have supported remote work across roles. From the SF Bay Area to New York, Los Angeles, Chicago, Canada, Mexico, & Texas.
• Medical Insurance - All of our full-time employees get great medical, vision, dental. Coverage for family is available.
• Paid Time Off - In addition to 8 observed holidays, salaried team members have paid time off, vacation, and paid sick leave.
• Parental Leave - Being a parent and balancing family time is very important to us. We provide paid parental leave for the parent.
• Aven Card - Experience having your own Aven card. Get $100 per month and buy anything you want, on us.- If you thrive in a fast-paced environment, enjoy wearing multiple hats, love connecting with people, and take pride in keeping teams organized and running efficiently, we’d love to meet you!
• Comfortable operating in a high-growth startup environment where business needs and priorities may extend beyond a traditional 9–5 schedule
• Ability to take ownership and work independently with minimal supervision after training
• Exceptional attention to detail
• Highly responsive via SMS and email
• Ability to effectively execute tasks based on provided instructions
• Proactively identifies gaps in support and seeks opportunities to help
• Bachelor’s degree required