Executive Administrative Assistant

Role & responsibilities

• Provide strategic calendar management for senior leaders, ensuring alignment with business priorities and optimizing executive time.
• Manage domestic and international travel logistics, including itineraries, visa coordination, accommodations, and executive travel support.
• Drive Rhythm of Business (ROB) processes, including leadership meetings, town halls, business reviews, offsites, and executive engagements.
• Coordinate and manage executive visits, customer engagements, Employee Briefing Center (EBC) sessions, and leadership events.
  Partner with Finance on budget planning, expense management, purchase requests, and spend governance.
• Support organizational planning activities including onboarding, team events, space planning, and resource coordination.
• Facilitate communication and collaboration across leadership teams, business partners, and support functions.
• Maintain the highest standards of confidentiality, professionalism, and compliance in handling sensitive business information.
• Track actions, decisions, and follow-ups arising from leadership meetings and strategic programs.
• Drive process improvements and operational efficiencies across executive office activities

Preferred candidate profile

• Significant experience supporting senior executives, General Managers, Directors, or equivalent leadership roles.
• Proven experience managing complex calendars, executive travel, and leadership events.
• Strong organizational, communication, and stakeholder management skills.
• Experience managing budgets, expenses, and operational processes.
• Ability to work independently in a fast-paced, highly dynamic environment.
• High degree of discretion and confidentiality.
• Proficiency with MS 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)