Executive Administrative Assistant

Описание на позицията

BE A PART OF OUR SUCCESS STORY Woodward is a multinational company with leading edge technology, headquartered in Fort Collins, CO - USA. We are an independent designer, manufacturer, and service provider of energy control and optimization solutions for commercial and military aircraft, turbines, reciprocating engines, and electrical power system equipment. Global customers in the aerospace, power and process industries, and transportation markets rely on Woodward technology to make their equipment more efficient and reliable minimizing environmental impact.

We are searching for an Executive Administrative Assistant. Key Responsibilities Meeting Preparation: Ensure the Leadership team is fully prepared for meetings by providing relevant documents, briefing materials, and other necessary resources.

Travel Coordination Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.

Ensure all travel plans align with the Leadership schedule and preferences.

Process expense reports and reimbursements related to travel in a timely and accurate manner.

Meeting Management Plan and organize Leadership meetings, including scheduling, booking venues, and managing logistics.

Prepare detailed agendas, take meeting minutes, and follow up on action items to ensure timely execution.

Record Keeping And Confidentiality Maintain accurate records, files, and databases for the Leadership team.

Organize and safeguard confidential information and documents.

Handle sensitive information with the utmost discretion and professionalism.

Maintain a high degree of confidentiality regarding business operations and decisions

Qualifications Proven experience as an Executive Administrative Assistant or in a similar role supporting senior executives.

Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.

Strong attention to detail and accuracy in all tasks.

Excellent English skills.

Excellent written and verbal communication skills.

Proficiency in MS Office - Outlook, Teams, Excel, PowerPoint, etc.

Ability to work independently and anticipate the needs of the Leadership team.

A high degree of professionalism, discretion, and confidentiality.