Executive Administrative Assistant

Organization Name: Gaia Energy Research Institute LLC (Gaia)

Industry Area: Energy Research and Development

Location: Remote - with potential for hybrid work for anyone in the DMV area (District of Columbia, Maryland, and Virginia)

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Opportunity Title: Executive Administrative Assistant

Job Type: Part-Time

Hours: 25-30 hours per week

Compensation: $30 - $50 per hour, commensurate with experience, qualifications, and capabilities.

Benefits: Flexible Schedule

Required: U.S. Citizenship

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DO NOT APPLY THROUGH THE WEBSITE. READ TO THE BOTTOM FOR INSTRUCTIONS.

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Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support company leadership and oversee a small administrative team of 3 to 5 staff members. This position offers flexible work hours and the opportunity to work closely with senior management on a wide range of operational, administrative, and strategic initiatives.

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Flexible Work Schedule

This role offers a flexible schedule and allows employees to determine their weekly hours and work times based on mutual availability and business needs. Work is typically performed on weekdays; however, employees may choose their own work schedules. Periodic video call meetings with the President are required. These meetings are generally scheduled between 9:30 a.m. and 7:00 p.m. on weekdays, with more limited scheduling availability at the weekend.

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Required Skills and Experience

• Proficiency with Microsoft Word and Microsoft Excel.
• Proficiency with cloud-based file management systems, such as Microsoft OneDrive.
• Strong written and verbal communication skills.
• Comfort with all forms of virtual communication.
• Excellent organizational skills and attention to detail.
• Ability to conduct research, compile information from multiple sources, and support vendor evaluation and down-selection activities.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to supervise, mentor, and coordinate the work of a small administrative team.
• Strong problem-solving skills and a proactive, self-directed approach to work.
• Willingness to learn new technologies, systems, business processes, and responsibilities.
• Should have an interest in and preferably knowledge of, using computer and AI tools to
• automate administrative processes.
• Ability to receive and apply constructive feedback.

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Organization Description: Gaia Energy Research Institute, LLC

Gaia is an agile LLC focused on energy research and development (R&D) and federally qualifies as an “economically-disadvantaged woman-owned small business (EDWOSB).”

Since 2015, either a prime or team member, Gaia has won over $15.3 million in competitively bid clean energy system R&D projects.

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Founder: Whitney G. Colella, Ph.D., MBA

Dr. Colella, Founder, President & Principal Research Engineer, has ~25 years of research and development experience in academia, government, and private industry in the areas of advanced energy conversion system design, operation, and control. Her areas of expertise include thermodynamics, chemical engineering process plant design, economics, computer modeling, techno-economic analysis (TEA), life cycle assessment (LCA), and independent testing of advanced energy systems.

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To apply, please email your resume and college transcripts to both Dr. Whitney G. Colella at [email protected] and Gaia’s Admin Team at [email protected] in the same email.

Job Type: Part-time

Pay: $30.00 - $50.00 per hour

Work Location: Remote