Executive Administrative Assistant

About Us

Farfetched Studios is a fast-growing, forward-thinking marketing agency dedicated to helping brands stand out through creative strategy, data-driven campaigns, and impactful storytelling. As our agency continues to expand, we’re looking for a proactive and highly organized Executive Administrative Assistant to support the Owner and team in managing operations, ensuring smooth project flow, and keeping everything running efficiently behind the scenes.

Role Overview

The Executive Administrative Assistant will serve as the right hand to the agency owner—helping manage calendars, projects, communications, and key administrative functions. This person will play a crucial role in maintaining organization across client deliverables, staff coordination, and administrative processes.

Key Responsibilities

• Project Coordination: Ensure all marketing projects are properly scheduled, tracked, and progressing according to deadlines.
• Calendar Management: Maintain and optimize the owner’s schedule, coordinating internal and client meetings with precision.
• Administrative Support: Handle backend tasks such as document organization, contract management, and file upkeep.
• Team Operations: Assist with onboarding new employees ensuring smooth setup of accounts, access, and training materials.
• Payroll & HR Coordination: Process vacation requests, liaise with our payroll company, and ensure time-off tracking and reporting are accurate.
• Research & Reporting: Conduct research on vendors, trends, and industry topics to support decision-making and strategy.
• Accounting Assistance: Support basic bookkeeping, invoice tracking, and expense management in coordination with accounting systems.
• AI-Enabled Productivity: Leverage AI tools to streamline administrative tasks, generate summaries, and improve workflow efficiency.

Qualifications

Experience: 3+ years in an executive assistant, project coordination, or operations role—preferably within a marketing, creative, or digital agency environment.

Skills:

• Excellent organizational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with project management tools (e.g., ClickUp, Asana, Trello, or similar)
• Understanding of marketing terminology and campaign workflows
• Comfort using AI tools (e.g., ChatGPT, Notion AI, etc.) to work smarter
• Basic accounting and HR process knowledge
• Personality: Proactive, dependable, adaptable, and solutions-oriented—a true “right hand” to the owner.

Why Join Us

• Work with a dynamic and creative marketing team
• Opportunity to grow alongside a scaling agency
• Flexible and supportive work environment
• Competitive pay and benefits package

More about Farfetched Studios?

We are committed to fostering a supportive and rewarding environment for our team members. We believe in investing in your well-being and future:

• Competitive Compensation: Starting salary of $50,000
• Comprehensive Healthcare: After 60 days, benefit from individual healthcare with Farfetched Studios covering 90% of the cost (a lot of employers don't do this, but just let you buy into their group plan at a perceived low rate for coverage).
• Wellness Stipends: Receive a monthly stipend of $20 per pay period (totaling $480 annually) for eyecare and dental insurance after 60 days. We do not directly provide eyecare and dental.
• Built-in Security: Enjoy peace of mind with company-provided short term disability insurance and a $25,000 life insurance policy at no additional cost to the employee.
• Robust Retirement Plan: After one year of dedicated service, you'll be eligible to join our 401k program that includes a 4% match. The first 3% is matched 1:1, and the next 2% is matched at 2:1. Full details will be provided by the plan provider as we get closer to that date (this is one aspect I love about the company).
• Enjoy 10 days of paid time off (PTO) that accrues (cannot be used during the first 90 days). After your first year, benefit from an additional 4 days (1 per quarter) of remote work flexibility

This is a unique chance to join a forward-thinking marketing agency where your skills will be valued, and your career trajectory will accelerate (If you put in the time and effort, we will provide you with the opportunity). If you are ready to seize a significant opportunity and contribute to our success, and are located in the St. Louis, Missouri area, we encourage you to apply.

• Join Farfetched Studios and redefine what's possible in your career!

Here is the hitch - send a note with your resume in order to ACTUALLY be considered for the position. We get a lot of the "quick apply" applicants from Linkedin and half the time they are in some part of the country where a commute is impossible (Come on Abe, your really not going to commute from California each day).