Executive Administrative Assistant

Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This vital role offers the opportunity to support senior executives by managing a wide range of administrative functions with energy, precision, and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive attitude. This position is essential in ensuring smooth daily operations, effective communication, and efficient office management, all while fostering a positive and productive workplace atmosphere.

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating appointments to maximize productivity.
• Handle multi-line phone systems with professionalism, ensuring prompt and courteous communication with clients, vendors, and team members.
• Manage office operations by overseeing filing systems, data entry tasks, and maintaining accurate records using productivity software such as Microsoft Office and spreadsheets.
• Assist with client communication and customer support by responding to inquiries via phone or email with clarity and professionalism.
• Prepare correspondence, reports, presentations, and documents through word processing and proofreading to ensure accuracy and quality.
• Organize travel arrangements, prepare expense reports, and support personal assistant duties as needed to streamline executive workflows.
• Maintain office supplies inventory, coordinate maintenance requests, and ensure the office environment remains efficient and welcoming.

Skills

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with strong computer literacy skills.
• Experience managing calendars, scheduling appointments, and coordinating meetings efficiently.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Strong phone etiquette skills combined with experience operating multi-line phone systems for professional communication.
• Bilingual abilities are highly valued to assist diverse client needs and enhance communication channels.
• Familiarity with AppFolio or similar accounting software for basic bookkeeping tasks is a plus.
• Proven clerical experience including data entry, filing systems management, proofreading documents, and handling front desk responsibilities.
• Exceptional time management skills coupled with the ability to multitask seamlessly across various administrative duties.
• Customer service orientation with a focus on client communication and support that fosters positive relationships.

Join us in this exciting role where your organizational talents will make a real impact! We are committed to providing an inclusive environment that supports your professional growth while ensuring every task is completed with enthusiasm and precision. Pay is negotiable and based on experience.

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person