Executive Administrative Assistant

Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.

Executive Administrative Assistant – Industrial

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.

Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.

What You’ll Be Doing

You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

Your responsibilities will include:

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style

What You’ll Bring

• Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
• Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
• Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement and a proven ability to handle sensitive information with integrity and discretion
• A proactive, solutions-focused approach and excellent attention to detail
• The confidence to work independently, make informed decisions and progress tasks with minimal supervision
• High emotional intelligence, professionalism and a collaborative working style

This position provides access to highly confidential commercial, financial, organisational and people-related information. Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.

What We Offer

Our benefits vary by country and role. Depending on your location, your package may include:

• Competitive base salary and annual incentive eligibility
• Employer-supported pension or retirement provision
• Health, wellbeing and employee-assistance programmes
• Life and income-protection benefits
• Flexible-working arrangements, where compatible with the role
• Learning and professional-development opportunities
• Employee recognition and share programmes

Our ICARE Values

How we work is just as important as what we achieve. Everyone at Coherent is expected to demonstrate our ICARE values:

Integrity – Create an environment of trust

✨ Collaboration – Innovate through the sharing of ideas

Accountability – Own the process and the outcome

Respect – Recognise the value in everyone

Enthusiasm – Find a sense of purpose in work

Application and Selection

Current employees who wish to apply should submit a cover letter detailing their interest in the position and how their skills and experience align with the requirements of the role.

If you require an adjustment or accessibility accommodation at any stage of the recruitment process, please contact [email protected] . We are committed to providing an inclusive and accessible recruitment experience and welcome applications from people of all backgrounds.

Join us and help shape the technologies that connect, inform and transform our world.