Executive Administrative Assistant

The role

We're looking for an Executive Administrative Assistant to support the owner and keep Virtual Practice Solutions running smoothly day to day.

Your primary focus is VPS: client administration, account support, and the operational detail work that keeps our practices well served. Beyond that, you'll provide direct executive support to the owner across his other business interests and personal affairs.

This is a role built on trust and range. You'll handle sensitive information, work independently, and be the person things get handed to when they need to be done properly the first time.

What you'll do

Virtual Practice Solutions — your primary responsibility

• Own client documentation: agreements, onboarding packets, service change requests
• Serve as a point of contact for client questions and service issues, coordinating with our operations team on resolutions
• Keep client records and CRM data current and accurate
• Support invoicing coordination and follow-up
• Prepare recurring client and internal reports
• Assist with outreach to prospective practices and support the growth of our service lines

Executive support to the owner

• Manage calendars, correspondence, and follow-ups across multiple business entities
• Coordinate insurance renewals and policy management, including auto and home
• Handle bill payment and account administration
• Track deadlines, renewals, and obligations across businesses and personal matters
• Take on projects as they come up — which they will, frequently

What we're looking for

• 3+ years in an executive assistant, office manager, or senior administrative role
• Exceptional organization. You track things that other people forget, and nothing falls through.
• Absolute discretion. You'll have access to confidential business and personal information, and that has to be a non-issue.
• Strong written and verbal communication — you'll be corresponding on behalf of the owner
• Comfortable working independently and deciding what needs attention first
• Comfortable with client-facing conversations, including outreach to practices that haven't worked with us before
• Bilingual English/Spanish is a plus
• Background check required

Compensation and benefits

• $45,000–55,000 annually, depending on experience
• Performance review at 6 and 12 months
• Health Insurance, Dental Insurance, PTO

Virtual Practice Solutions is an equal opportunity employer.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• McAllen, TX 78501 (Required)

Work Location: In person