Executive Administrative Assistant

Midwest Capital Insurance is seeking a detail-oriented, reliable, and personable Executive Administrative Assistant to support our leadership team and drive operational excellence.

This role is ideal for a multitasking professional who excels at data entry and delivering exceptional customer relations. You will be a core backbone of our office—ensuring our client records are flawless while serving as a warm, professional touchpoint for our valued policyholders and partners.

Key Responsibilities

• Data Entry & Database Management: Accurately enter and update client policies, account details, financial records, and insurance documentation within our internal systems.
• Client Relations & Communication: Serve as a primary point of contact for clients and partners via phone and email; address inquiries with professionalism, warmth, and promptness.
• Executive & Operational Support: Manage executive calendars, coordinate internal/external meetings and prepare documentation for leadership reviews.
• Document Control & Compliance: Review incoming insurance documentation for accuracy and completeness, ensuring all client files comply with regulatory standards.
• Process Improvement: Identify opportunities to streamline office workflows, data processing routines, and client intake procedures.

Qualifications & Skills

• Data Entry Precision: Data entry with a strong eye for detail.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Gmail software.
• Customer Service Mindset: Outstanding verbal and written communication skills with a natural ability to build trust and rapport with clients.
• Organization: Ability to handle sensitive executive information, prioritize competing deadlines, and work independently.

Pay: $36,000.00 - $48,000.00 per year

Work Location: In person