Executive Administrative Assistant

Temporary Part-Time Executive Assistant

JL May Enterprises LLC – Herrin, IL 62948

JL May Enterprises LLC is seeking a highly organized, proactive, and dependable Temporary Part-Time Executive & Administrative Assistant to support leadership across multiple growing businesses.

This position is being hired primarily to cover an existing team member during a planned leave for approximately 6 months. It will begin as a temporary, part-time position; however, for the right person, there is potential for the role to evolve into a permanent position as our companies continue to grow.

A Role With Lots of Variety

This is not a position where every day looks the same. Our businesses span multiple industries, and there are always a lot of moving parts. One day may involve creating a social media post, entering financial information, organizing files, and handling administrative projects, while the next could include showing an apartment, managing storage unit inquiries, running errands, coordinating with a vendor, or helping solve an unexpected issue.

Priorities can shift throughout the day, so the ideal candidate must be someone who can adapt quickly, stay organized, problem-solve, and comfortably switch gears when needed.

We are looking for someone who sees what needs to be done and helps make it happen. This person should enjoy variety, be comfortable juggling multiple responsibilities, and be able to keep track of details across several different companies without becoming overwhelmed.

Primary Responsibilities

Administrative & Executive Support

• Assist leadership with day-to-day needs across multiple companies
• Manage and organize emails, documents, files, and correspondence
• Draft professional emails, letters, and communications
• Track follow-ups, deadlines, projects, and outstanding tasks
• Maintain organized digital and physical filing systems
• Perform filing, scanning, copying, and general office organization
• Run business-related errands
• Assist with light office cleaning and organization as needed
• Jump in on miscellaneous projects and unexpected needs as they arise

Basic Bookkeeping & Data Entry

• Perform routine data entry and maintain accurate business records
• Enter and organize invoices, receipts, expenses, and other financial information
• Assist with basic bookkeeping and recordkeeping tasks
• Help organize documents and information for accounting and financial reporting
• Maintain spreadsheets, logs, and internal tracking systems
• Review entries for accuracy and follow up on missing information
• Assist with other basic financial and administrative tasks as needed

Property & Storage Unit Management

• Assist with day-to-day storage unit management
• Respond to prospective and current tenant inquiries
• Show apartments and storage units as needed
• Assist with apartment leasing and lease documentation
• Coordinate tenant paperwork and move-ins
• Help maintain organized property and tenant records
• Assist with property-related issues and coordination as they arise

Marketing & Social Media Support

• Create and edit graphics using Canva
• Create, schedule, and publish content to Facebook and Instagram
• Monitor social media messages and respond professionally
• Assist with promotions, announcements, flyers, and marketing materials
• Help maintain Google Business Profiles

Essential Skills & Requirements

Experience using Canva and Social Media is preferred.

The ideal candidate will also have:

• Strong problem-solving skills and a figure-it-out mentality
• Positive attitude
• Ability to adapt when priorities or plans change
• Ability to manage multiple moving parts across several businesses
• Exceptional organization and attention to detail
• Strong accuracy with numbers, recordkeeping, and data entry
• Basic bookkeeping knowledge or willingness to learn
• Strong spelling, grammar, and written communication skills
• Ability to prioritize tasks and determine what needs attention first
• Initiative and the ability to work without constant direction
• Strong follow-through and reliability
• Professional and personable communication skills
• Ability to switch between administrative, bookkeeping, marketing, property management, and hands-on tasks throughout the day
• Ability to learn new systems and processes quickly
• Trustworthiness and discretion
• Willingness to run errands and help wherever needed

Position Details

• Approximately 15-20 hours per week
• Primarily in-office in Herrin, Illinois
• Some local errands and property visits required between Herrin and Carterville
• Flexible scheduling may be available
• Potential to transition into a permanent position based on performance, company needs, and continued growth

Pay: Starting at $19.00 per hour

Benefits:

• Paid time off
• Opportunity for increased hours, responsibilities, and potential permanent employment

Pay: From $19.00 per hour

Benefits:

• Paid time off

Work Location: In person