Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to support our Assisted Living Facility leadership team. You'll assist in building and maintaining systems for our business, manage productivity tools and organize digital files. This hyper-organized candidate will streamline our business systems and ensure smooth daily operations within our environment. This energetic role requires a proactive individual who excels at multitasking, managing complex schedules, and providing exceptional administrative support. The ideal candidate will be a motivated self-starter with strong technical skills, excellent communication abilities, outstanding organizational skills and hands-on experience with electric Health Records or clinical scheduling systems, as well as familiarly with maintaining compliance with healthcare regulations . Join us to be a vital part of a fast-paced, growth-oriented organization that values efficiency, professionalism, and positive energy.

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings with precision and attention to detail
• Prepare, proofread, and distribute correspondence, reports, presentations, and other essential documents using Microsoft Office Suite and productivity software
• Handle multi-line phone systems with professionalism, ensuring clear communication and prompt responses to inquiries
• Organize office operations and procedures to improve workflow efficiency and maintain an organized work environment
• Assist with data entry tasks, maintaining accurate records in spreadsheets and databases such as QuickBooks for financial tracking
• Provide front desk support by greeting visitors, answering phone calls, and directing clients or guests appropriately
• Support office management tasks including supply ordering, filing systems, and maintaining office equipment functionality

Experience

• Proven clerical experience with a strong background in office administration or executive support
• Demonstrated proficiency in Microsoft Office applications including Word, Excel (spreadsheets), and Outlook for email management
• Experience with QuickBooks or similar accounting software is highly desirable
• Bilingual skills are preferred to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent phone etiquette and customer service skills to handle client communication professionally
• Technical proficiency in computer literacy, data entry accuracy, proofreading, and document formatting
• Prior experience as a personal or executive assistant is advantageous for understanding the nuances of high-level support

This position may vary on week days only. With hours being flexible.

Join us as an Executive Administrative Assistant to bring energy, organization, and professionalism to our team. Your contribution will be vital in creating an efficient workplace where excellence thrives!

Pay: $110.00 - $145.00 per day

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Preferred)

Experience:

• In posted Role: 2 years (Required)

Location:

• Baltimore, MD 21214 (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Baltimore, MD 21214 (Required)

Work Location: In person