Executive Administrative Assistant

Madison Mortgage is seeking a highly organized, proactive, and polished Administrative Assistant to provide direct support to our CEO and CFO at our Garden City headquarters.

This is not a traditional administrative role. We are looking for someone who thrives in a fast-paced environment, anticipates needs before they arise, takes ownership of responsibilities, and consistently goes above and beyond. The ideal candidate is tech-savvy, resourceful, detail-oriented, and comfortable interacting with executives, business partners, clients, and employees at every level of the organization.

This position requires someone who is committed to keeping our executive team organized, informed, and operating efficiently.

What You Will Be Doing

• Provide high-level administrative support to the CEO and CFO.
• Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Ensure daily schedules are organized, appointments are confirmed in advance, and executives are fully prepared for meetings.
• Coordinate and book travel, including flights, hotels, ground transportation, and itineraries.
• Assist with special projects, research, presentations, and executive initiatives.
• Prepare reports, correspondence, and other business documents.
• Serve as a professional point of contact for internal departments, business partners, and clients.
• Monitor priorities throughout the day and adjust schedules as business needs change.
• Handle confidential and sensitive information with discretion.
• Perform additional administrative and operational tasks as assigned.

What We Need From You

• Bachelors Degree required.
• Minimum of 5 years of executive-level administrative assistant experience supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Highly proficient with Microsoft Office Suite, Outlook, Teams, Excel, PowerPoint, AI and other business technology platforms.
• Salesforce experience is a plus
• Outstanding attention to detail with the ability to manage multiple priorities simultaneously.
• Professional demeanor with excellent interpersonal skills.
• Self-starter who requires minimal supervision and takes initiative.
• Ability to maintain confidentiality and exercise sound judgment.

Availability Expectations

This is a full-time, on-site position based in our Garden City, NY headquarters.

While regular business hours are Monday through Friday, 9:00 AM to 6:00 PM, the executive team occasionally requires assistance outside of normal business hours. The ideal candidate should be responsive to business-related texts, emails, or urgent requests when needed.

What You Will Get

• Opportunity to grow with a high performing team
• Competitive salary
• Full Benefits package including: Medical, Dental, Vision and 401k
• Paid Time Off

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person