Executive Administrative Assistant

Hiring Remote Executive Assistants — Multiple Positions Available

Compensation: $1,400–$2,500 USD Per Month + Bonuses & Commissions

Scoutly connects skilled professionals with growing U.S.-based companies looking for experienced remote talent. We focus on finding the right fit based on your skills, experience, and strengths.

We’re currently hiring Executive Assistants for multiple openings with our U.S.-based partner companies.

Responsibilities:

• Manage calendars, schedules, appointments, and meetings.

• Coordinate meetings and ensure schedules are organized and up to date.

• Manage emails, correspondence, and day-to-day communication.

• Prepare documents, reports, presentations, and other business materials.

• Conduct research and gather information as needed.

• Organize files, records, and important business documents.

• Assist with travel planning, bookings, and itineraries.

• Track tasks, deadlines, and follow-ups to keep priorities moving forward.

• Coordinate with clients, vendors, employees, and other stakeholders.

• Handle confidential and sensitive information with professionalism and discretion.

• Support executives with administrative and operational tasks.

• Help streamline workflows and improve day-to-day productivity.

Qualifications:

• 1+ year of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a related role.

• Excellent spoken and written English.

• Strong organizational and time-management skills.

• Exceptional attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Ability to prioritize multiple tasks and manage competing deadlines.

• Highly dependable, proactive, and resourceful.

• Ability to work independently in a remote environment.

• Professional and comfortable communicating with U.S.-based clients and teams.

Preferred Skills & Tools:

• Experience with Google Workspace, Microsoft Office, Slack, Zoom, Microsoft Teams , or similar tools.

• Experience managing calendars using Google Calendar, Outlook, Calendly , or similar platforms.

• Familiarity with project management tools such as Asana, ClickUp, Trello, Monday.com , or similar platforms.

• Experience with CRM systems is a plus.

• Strong skills in Microsoft Excel or Google Sheets.

• Experience supporting executives, founders, managers, or business owners.

• Experience handling travel coordination, expense tracking, or meeting preparation is a plus.

• Experience working with U.S.-based businesses or clients is preferred.

Interested? Apply now!

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