Executive Administrative Assistant

THE DETAILS:

• Contract-to-hire position
• On-site 4 days a week in the South Charlotte area

WHAT YOU WILL DO

• Manage executive calendars, prioritize requests, resolve conflicts, and keep key leadership and board deadlines on track.
• Coordinate domestic and international travel, including flights, hotels, connections, time zones, and visa requirements/documentation.
• Support board and leadership meetings by coordinating materials, uploading decks, tracking outstanding items, and assisting with presentation and org chart updates.
• Manage contract signatures, document execution, and other sensitive executive materials with discretion and follow-through.
• Handle day-to-day office and vendor coordination, including supplies and administrative needs, while keeping executive support as the top priority.

HOW YOU ARE QUALIFIED

• Experience supporting senior executives, with the ability to take ownership of calendars, travel and administrative priorities from the outset.
• A track record of arranging travel accurately, including careful handling of time zones, connections and itinerary details. International travel coordination experience is strongly preferred.
• Sound judgment when several leaders need support at once, with reliable follow-through during busy travel periods and board deadlines.
• Close attention to detail in scheduling, documentation and signature tracking.
• Practical working knowledge of Outlook, Teams, Slack and SharePoint. PowerPoint skills for presentation and organizational chart updates would be helpful.
• Discretion with confidential information and professional communication with executives, board members and vendors.