Executive Administrative Assistant

Job Summary

Messiah Lutheran Church is a vibrant downtown church seeking an Executive Administrative Assistant to join our staff team.

The Executive Administrative Assistant combines the roles of

Administrative Assistant, serving as Messiah’s primary receptionist and liaison between staff, committees, council, church members, and the public;

and bookkeeper, serving as the primary steward of Messiah’s financial records, accounts, payroll, donations and statements.

Qualifications:

1. Completed High School along with formal training and work experience in the areas related to this position.

2. Previous experience in related areas of administration, reception, accounting and bookkeeping.

3. Computer experience with Microsoft Office, Google Documents, Microsoft Publisher, Sage, and capacity to learn website management and Shepherd’s Staff church membership software.

4. Strong communication and interpersonal skills.

5. Experience in a faith community is an asset.

Essential Functions:

1. Coordinates congregational reception services: telephone, email and in-person at the office.

2. Maintains and coordinates the master church calendar.

3. Publishes required weekly, monthly and annual office communications.

4. Oversees banking matters and control of funds, including accounts payable, payroll and purchasing, as requested.

5. Oversees the process for handling donations and issuing receipts and tax receipts.

6. Maintains month end financial process providing monthly financial statements and summary reports for the Treasurer.

7. Coordinates the maintenance of congregational records.

8. Maintains the efficient operation of office equipment and software.

9. Assists the Senior Pastor in coordinating staff meetings, staff training and development and adherence to workplace safety procedures.

10. Supervises and delegates these functions, as necessary, to other staff and volunteers.

Who are we looking for?

1. Hospitality and Accessibility: a person who communicates a sense of warmth, availability and approachability; supporting a culture of welcome and connection in the life of the congregation.

2. Collaborative Team Orientation working cooperatively with other staff, church council, congregational committees and members, as well as guests and friends of the congregation.

3. Delegating and Motivating Others: empowering staff and volunteers, inviting shared input and delegating tasks.

4. Technical Expertise: through attention to detail and organizational skills, ensuring accurate record keeping and congregational communications.

5. Time Management: by working independently and appropriately balancing priorities.

6. Integrity and Trust. Communicating with directness and honesty and adhering to Messiah’s staff policies and Code of Conduct.

This posting will remain open until the position is filled with a start date to be negotiated beginning Winter/Spring 2027.

Only candidates selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company pension
• Dental care
• Extended health care
• Paid time off

Work Location: In person