Executive Administrative Assistant

KNEXUS Executive Assistant to the CEO
Remote (continental U.S.), hours aligned to Eastern Time. Preference for the
Washington, D.C. metro area. HQ: Vienna, VA. Hybrid work 2 days in office weekly
Overview
Knexus is seeking a highly organized, proactive, and detail-oriented Executive Assistant
to serve as the key operating partner to our CEO. This role is responsible for heavy
calendar management, travel coordination, executive meeting preparation, and day-to-
day business administrative workflows. The ideal candidate thrives in a fast-paced
environment, balances strategic preparation with execution, and acts as a force
multiplier for executive bandwidth.
This position reports directly to the Chief Executive Officer.
Responsibilities
Own the CEO's calendar, scheduling, and travel logistics, prioritizing to protect
focus time and create daily operational buffers
Manage the CEO's inbox, inbound requests, and correspondence, drafting
communications in the CEO's voice and filtering items that require escalating
Prepare briefings, agendas, talking points, and follow-up notes for customer
meetings, internal leadership sessions, board/investor meetings, and partner
discussions
Track decisions, project owners, and deadlines across the leadership team to
drive seamless operational follow-through
Coordinate logistical planning for corporate offsites, customer visits, industry
events, and periodic Washington, D.C.-area meetings
Handle sensitive and confidential company material with the utmost discretion,
including financials, personnel issues, deal discussions, and clearance data
Build and maintain lightweight, practical systems for the leadership team, such as
shared trackers, meeting cadences, and briefing templates
Act as an administrative bridge between executive workflows and core company
functions (program, capture, finance, HR, security) to ensure key deadlines do
not turn into fire drills
Qualifications
Bachelor's degree or equivalent experience in business administration,
communications, or a related field

5+ years of progressive experience supporting a CEO, founder, general
manager, or similarly demanding executive-ideally in a fast-changing, small to
mid-sized organization
Strong attention to detail, organization, and the ability to seamlessly shift
between high-level prep and routine administrative follow-through
Exceptional written communication skills with the ability to turn messy email
threads into concise, actionable briefs
Proficiency with digital workplace tools including Google Workspace, Microsoft
365, and electronic signature systems (e.g., DocuSign)
You must be a U.S. citizen and eligible to obtain a U.S. government security
clearance (Secret).
About Knexus
At Knexus, we are at the forefront of AI development for the government, with a mission
to revolutionize how the government serves its citizens. As a pioneer in the field, we've
spent nearly two decades pushing the boundaries of what is possible with artificial
intelligence. Our work has a direct, mission-driven impact, and we believe that our
innovative ideas help us stay ahead of the curve. Our partnership with Google Cloud
gives our team unparalleled access to the latest tools and expertise.